Billing Specialist

STV; Newark (NJ); Hybrid; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible Spending Accounts (Healthcare

Disability insurance

401(k) Plan

Paid Time Off

Paid Holidays

Professional Licensure and Society

Continuing Education Program

Job summary

STV is seeking a Billing Specialist for our Project Accounting group. This hybrid position is three days per week in the office and can be located in Douglassville, PA or Newark, NJ.

In this role you will draft project invoices, audit billing data, review contracts for terms, and route invoices for approval. The ideal candidate has 5+ years of related experience and strong Excel skills.

Qualifications

• HS/GED Diploma required.
• Bachelor's degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience.
• Minimum of 5+ years of related experience.
• Experience in the A/E/C industry preferred.

Responsibilities

• Draft project invoices with accuracy and in accordance with contract billing terms.
• Audit the accuracy of billing information and entries in the ERP system.
• Review contracts, amendments, and task orders for billing terms and formats.
• Create invoicing templates to meet contract requirements with Billing Supervisor support.
• Route invoices for approval and maintain invoice files and approvals.
• Reinstate invoices as needed and ensure no unallocated credits at month end.
• Review WIP alignment with revenue and report to Project Analyst when needed.
• Develop solutions to billing issues and work with systems design on new features.
• May submit invoices to clients or client portals; support retention invoicing.
• Assist with annual or end-of-project overhead audits and cash application to projects.

Skills

Strong planning

Organizational skills

Communication skills

Excel proficiency

Education

HS/GED Diploma

Bachelor's degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience

Tools

Microsoft Excel

Job description

STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office) and can be located in one of the following STV offices: Douglassville, PA or Newark, NJ.

Billing Responsibilities

• Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
• Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
• Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
• Routes invoices to the Project Analyst and PM for approval before finalizing invoice
• Maintains document control of working invoice files and final invoices as well as approvals
• Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
• Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
• Develops solutions to billing issues and works with systems design to implement new features
• May submit invoices to clients or client portals as requested
• Supports invoicing of retention balances at direction of Project Analyst or PM
• Supports the reconciliation of annual or end of project overhead audits as required
• Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Qualifications

• HS/GED Diploma required
• Bachelor's degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
• A minimum of 5+ years of related experience
• Strong planning, organizational and communication skills
• Strong proficiency in Microsoft Excel required
• Experience in the A/E/C industry preferred

Note: This position is not eligible for sponsorship

This position is not eligible for sponsorship.

Compensation Range

$55,267.00 - $62,803.00

STV offers the following benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Back-Up Dependent Care
• Parental Leave
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.