Billing Specialist

STV Incorporated; Newark, Northern (NJ, KY); Hybrid; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health insurance

401(k) Plan

Paid Time Off

Paid Holidays

Job summary

STV Incorporated is seeking a Billing Specialist for its Project Accounting group. This hybrid role (3 days/week in office) can be located in Douglassville, PA or Newark, NJ.

The specialist will manage portfolio-based billing, collaborate with the project analyst and accounting staff to ensure accurate and timely invoicing. Responsibilities include drafting invoices, auditing billing data, reviewing contracts, and supporting system enhancements.

Qualifications

• HS/GED diploma required; bachelor’s degree preferred or equivalent experience.
• Minimum of 5+ years of related experience in billing/project accounting.
• Strong planning, organizational and communication skills; Excel proficiency essential.

Responsibilities

• Draft project invoices accurately in line with contract terms.
• Audit billing information accuracy in ERP during project setup.
• Review contracts, amendments, and invoicing terms for accuracy.
• Create invoicing templates to meet contract requirements.
• Route invoices for approval and maintain invoice file controls.
• Reconcile WIP with revenue and report discrepancies to Project Analyst.
• Develop solutions to billing issues and implement features with systems design.
• May submit invoices to clients or portals; support retention invoicing.

Skills

Planning

Organization

Communication

Excel

Education

HS/GED Diploma

Bachelor’s degree in accounting/Finance/Business

Tools

Microsoft Excel

Job description

STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office) and can be located in one of the following STV offices: Douglassville, PA or Newark, NJ. The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing.

Billing Responsibilities

• Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
• Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
• Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
• Routes invoices to the Project Analyst and PM for approval before finalizing invoice
• Maintains document control of working invoice files and final invoices as well as approvals
• Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
• Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
• Develops solutions to billing issues and works with systems design to implement new features
• May submit invoices to clients or client portals as requested
• Supports invoicing of retention balances at direction of Project Analyst or PM
• Supports the reconciliation of annual or end of project overhead audits as required
• Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Qualifications

• HS/GED Diploma required
• Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
• A minimum of 5+ years of related experience
• Strong planning, organizational and communication skills
• Strong proficiency in Microsoft Excel required
• Experience in the A/E/C industry preferred

Note: This position is not eligible for sponsorship

Compensation Range: $55,267.00 - $62,803.00

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Back-Up Dependent Care
• Parental Leave
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good‑faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.