Hybrid Association Programs & Events Coordinator

Ultimate Staffing Services; Atlanta (GA); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Ultimate Staffing Services in Atlanta is seeking an Association Coordinator to balance communications, membership engagement, educational programs, and administrative operations.

The role is hybrid (3 days in office, 2 days remote) with a Monday–Friday schedule, occasional weekends and local travel. Pay ranges from $22–$24 per hour, with potential bonuses when transitioning to full-time.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2 years of experience planning and managing webinars, and tracking webinar analytics.
• Strong organizational and project management abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service mindset and relationship-building skills.

Responsibilities

• Assist with planning and execution of association events, conferences, webinars, and educational programs.
• Coordinate event registrations, attendee communications, refunds, and database updates.
• Support event website and registration platform management.
• Assist with speaker coordination, materials, and event logistics.
• Prepare event collateral and promotional materials.
• Provide onsite event support and attendee assistance.
• Create and distribute member communications and marketing content.
• Manage content calendars to support campaigns.
• Design marketing materials using Canva or similar tools.
• Coordinate committee meetings and support communication initiatives.
• Support annual campaigns and advertising placements.
• Assist with webinars and LMS setup and analytics.

Skills

Organizational skills

Project management

Communication skills

Multi-tasking

Education

Bachelor's degree or equivalent

Tools

Canva

Zoom

Hootsuite

Google Analytics

Smartsheet

CRM systems

LMS

Microsoft Office

Job description

Ultimate Staffing Services in Atlanta is seeking an Association Coordinator to balance communications, membership engagement, educational programs, and administrative operations.

The role is hybrid (3 days in office, 2 days remote) with a Monday–Friday schedule, occasional weekends and local travel. Pay ranges from $22–$24 per hour, with potential bonuses when transitioning to full-time.