Association Coordinator

Ultimate Staffing Services; Atlanta (GA); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Ultimate Staffing Services in Atlanta is seeking an Association Coordinator to balance communications, membership engagement, educational programs, and administrative operations.

The role is hybrid (3 days in office, 2 days remote) with a Monday–Friday schedule, occasional weekends and local travel. Pay ranges from $22–$24 per hour, with potential bonuses when transitioning to full-time.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2 years of experience planning and managing webinars, and tracking webinar analytics.
• Strong organizational and project management abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service mindset and relationship-building skills.

Responsibilities

• Assist with planning and execution of association events, conferences, webinars, and educational programs.
• Coordinate event registrations, attendee communications, refunds, and database updates.
• Support event website and registration platform management.
• Assist with speaker coordination, materials, and event logistics.
• Prepare event collateral and promotional materials.
• Provide onsite event support and attendee assistance.
• Create and distribute member communications and marketing content.
• Manage content calendars to support campaigns.
• Design marketing materials using Canva or similar tools.
• Coordinate committee meetings and support communication initiatives.
• Support annual campaigns and advertising placements.
• Assist with webinars and LMS setup and analytics.

Skills

Organizational skills

Project management

Communication skills

Multi-tasking

Education

Bachelor's degree or equivalent

Tools

Canva

Zoom

Hootsuite

Google Analytics

Smartsheet

CRM systems

LMS

Microsoft Office

Job description

Salary: USD22 - USD24 per hour

Ultimate Staffing is currently hiring for an Association Coordinator to join a growing client in the Atlanta area! This opportunity is ideal for a detail-oriented professional who enjoys balancing communications, membership engagement, educational programming, and administrative operations.

Location:North Atlanta (hybrid 3 days in office, 2 days remote)

Schedule:Monday-Friday 8am-5pm. Must be willing to work the occasional weekends/evenings and travel locally to support client events and organizational needs.

Pay rate:$22-$24/hour based on experience. Once converted to an FTE, there is opportunity for bonus based on performance

Key Responsibilities

• Assist with the planning and execution of association events, conferences, webinars, and educational programs.
• Coordinate event registrations, attendee communications, refunds, and database updates.
• Support event website and registration platform management.
• Assist with speaker coordination, presentation materials, and event logistics.
• Prepare event collateral, signage, name badges, certificates, and promotional materials.
• Provide onsite event support, including registration management and attendee assistance.
• Order and coordinate event supplies, giveaways, and branded materials.
• Create and distribute member communications including emails, newsletters, social media posts, event promotions, announcements, and other marketing content.
• Manage and maintain content calendars to support organizational goals and campaigns.
• Design marketing materials and digital assets using Canva or similar design platforms.
• Coordinate committee meetings and support communication initiatives.
• Assist with annual campaigns and advertising placements.
• Support the planning and delivery of webinars and virtual educational programs.
• Coordinate speaker communications, scheduling, platform setup, and attendee support.
• Manage webinar registration and learning management system (LMS) setup.
• Track attendance, engagement metrics, and participant feedback.
• Update website content, graphics, forms, and event information.
• Monitor website analytics and prepare usage reports.
• Deliver outstanding customer service through professional and timely communication.
• Provide administrative and project support to internal teams and association clients.
• Assist with packing and shipping materials for meetings, conferences, and events.
• Support office operations and special projects as assigned.
• Process incoming mail and packages on designated in-office days.
• Sort and distribute correspondence appropriately.
• Log, image, and track checks according to established procedures.
• Coordinate bank deposits and provide supporting documentation to accounting teams.

Required Experience

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2 years of experiencing planning and managing webinars, as well as tracking webinar analytics.
• Strong organizational and project management abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service mindset and relationship-building skills.

Preferred Experience

• Experience working within nonprofit, association management, or membership-based organizations.
• Knowledge of association management software, learning management systems (LMS), or CRM platforms.
• Experience with Canva, Zoom, Hootsuite, Google Analytics, Smartsheet, or similar tools.
• Marketing, social media, or member engagement experience.