Hybrid Association Events & Communications Coordinator

Ultimate Staffing; Atlanta (GA); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Ultimate Staffing is seeking an Association Coordinator to join a growing client in the Atlanta area. The role balances communications, membership engagement, educational programming, and admin operations.

Location: North Atlanta (hybrid 3 days in office, 2 days remote). Schedule: Mon-Fri 8am-5pm, occasional weekends/evenings, local travel for events. Pay: $22-$24/hour with potential bonus when converted to FTE.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2 years of experiencing planning and managing webinars, as well as tracking webinar analytics.
• Strong organizational and project management abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service mindset and relationship-building skills.

Responsibilities

• Assist with planning and execution of association events, conferences, webinars, and educational programs.
• Coordinate event registrations, attendee communications, refunds, and database updates.
• Support event website and registration platform management.
• Assist with speaker coordination, presentation materials, and event logistics.
• Prepare event collateral, signage, name badges, certificates, and promotional materials.
• Provide onsite event support, including registration management and attendee assistance.
• Order and coordinate event supplies, giveaways, and branded materials.
• Create and distribute member communications including emails, newsletters, social media posts, event promotions, announcements, and other marketing content.
• Manage content calendars to support organizational goals and campaigns.
• Design marketing materials and digital assets using Canva or similar design platforms.
• Coordinate committee meetings and support communication initiatives.
• Assist with annual campaigns and advertising placements.
• Support the planning and delivery of webinars and virtual educational programs.
• Coordinate speaker communications, scheduling, platform setup, and attendee support.
• Manage webinar registration and learning management system (LMS) setup.
• Track attendance, engagement metrics, and participant feedback.
• Update website content, graphics, forms, and event information.
• Monitor website analytics and prepare usage reports.
• Deliver outstanding customer service through professional and timely communication.
• Provide administrative and project support to internal teams and association clients.
• Assist with packing and shipping materials for meetings, conferences, and events.
• Support office operations and special projects as assigned.
• Process incoming mail and packages on designated in-office days.
• Sort and distribute correspondence appropriately.
• Log, image, and track checks according to established procedures.
• Coordinate bank deposits and provide supporting documentation to accounting teams.

Skills

Webinar planning

Webinar analytics

Organizational skills

Project management

Written and verbal communication

Microsoft Word

Microsoft Excel

Multitasking

Customer service

Relationship building

Education

Bachelor's degree or equivalent

Tools

CRM platforms

LMS

Canva

Zoom

Google Analytics

Smartsheet

Job description

Ultimate Staffing is seeking an Association Coordinator to join a growing client in the Atlanta area. The role balances communications, membership engagement, educational programming, and admin operations.

Location: North Atlanta (hybrid 3 days in office, 2 days remote). Schedule: Mon-Fri 8am-5pm, occasional weekends/evenings, local travel for events. Pay: $22-$24/hour with potential bonus when converted to FTE.