Hybrid Artistic Operations Coordinator

Stagetime Inc.; Boston, Northern (MA, KY); Hybrid; USD 48,000 - 53,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Flexible vacation

Volunteer time

401k retirement plan

Commuter parking

EAP program

Job summary

BLO in Boston seeks an Artistic Coordinator to coordinate events, rehearsals, auditions, and contracts while liaising with artists and department leadership. You will manage housing/travel, prepare materials, and track schedules in ArtsVision, ensuring smooth operations during peak periods.

Regular hours are Monday–Friday with occasional evenings and weekends; the role is hybrid/remote, with on-site work required for BLO performances in the greater Boston area.

Qualifications

• Experience in events, program management, or other administrative work.
• Strong interest in performing arts, education, and community service.
• Experience working with diverse ages, cultures, and backgrounds desirable.
• Excellent organizational skills with keen attention to detail.
• Strong written and oral communication skills with diverse stakeholders.
• Ability to manage priorities across multiple projects in a busy environment.
• Ability to work independently and as part of a team.
• Basic proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Coordinate events, rehearsals, and performances with staff and artists.
• Support agent relationships and artist communication.
• Lead collection of headshots, bios and measurements; produce production books.
• Assist with contracts, hiring paperwork, and attendance tracking.
• Track and update schedule and casting changes in ArtsVision.
• Arrange travel and housing for artists and personnel; distribute itineraries.
• Coordinate needs for children’s chorus, ballet, and external groups.
• Distribute complimentary tickets and final dress passes for artistic personnel.
• Provide scheduling and logistic support to BLO Music Director.
• Maintain ArtsVision address book and audition/fees databases.
• Support payroll-related work time tracking and financial operations.

Skills

Event coordination

Program management

Administrative work

Organizational skills

Communication

Multitasking

Teamwork

MS Office

Job description

BLO in Boston seeks an Artistic Coordinator to coordinate events, rehearsals, auditions, and contracts while liaising with artists and department leadership. You will manage housing/travel, prepare materials, and track schedules in ArtsVision, ensuring smooth operations during peak periods.

Regular hours are Monday–Friday with occasional evenings and weekends; the role is hybrid/remote, with on-site work required for BLO performances in the greater Boston area.