Hybrid AR/AP Accounting Specialist

Abercrombie & Kent USA; Downers Grove (IL); Hybrid; USD 45,000 - 50,000; Full time

Job summary

Abercrombie & Kent USA is seeking an Accounting Operations Staff to support daily AR and AP activities in a hybrid Downers Grove, IL office. You will process invoices, payments, reimbursements, and related records under the Finance team, contributing to accurate month-end close and reporting.

The role involves reconciling accounts, handling multi-currency payments, and assisting with G/L support. A High school diploma with accounting coursework or associates is preferred; 1–3 years of similar

Qualifications

• One to three years of experience in accounts receivable, accounts payable, bookkeeping, billing, or related Finance administration preferred; equivalent coursework or internship experience may be considered.
• High school diploma or equivalent required; accounting coursework or an associate degree in accounting, business, or a related field is a plus.

Responsibilities

• Receive, review, code, and enter vendor invoices and approved employee expense reports; confirm required documentation and approvals before processing.
• Assist with preparing check, ACH, and wire payment batches, including payments in U.S. dollars and foreign currencies, subject to established authorization controls.
• Respond to routine vendor and employee payment inquiries; research invoice discrepancies, duplicate charges, and outstanding balances.
• Maintain accurate vendor records and supporting documentation; assist with W-9 collection, 1099 preparation, AP aging, and other assigned reporting.
• Support AP-related month-end activities, including invoice accruals, reconciliation, and Illinois use tax information as assigned.
• Prepare and distribute customer invoices, statements, and supporting billing documentation accurately and within established timelines.
• Post and apply incoming checks, ACH, wire, and other receipts to the appropriate customer accounts; research unapplied or unidentified payments.
• Monitor accounts receivable aging and follow up on outstanding balances using approved collection procedures; escalate overdue or disputed accounts as needed.
• Research billing questions, payment discrepancies, short payments, and credit balances, working with Finance and other internal teams to resolve them.
• Assist with customer account reconciliations and prepare approved credit memo or refund documentation as directed.
• Assist with monthly AP/AR reports, general ledger reconciliations, journal-entry support, and other month-end close tasks under review.
• Maintain organized electronic records and help identify process improvements that support timely, accurate financial reporting.
• Handle confidential financial and employee information appropriately and complete additional Finance projects as assigned.

Skills

Excel

Outlook

Attention to detail

Organizational skills

Communication skills

Teamwork

Multi-currency transactions

Education

High school diploma or equivalent

Accounting coursework or associate degree

Tools

ERP systems

Job description

Abercrombie & Kent USA is seeking an Accounting Operations Staff to support daily AR and AP activities in a hybrid Downers Grove, IL office. You will process invoices, payments, reimbursements, and related records under the Finance team, contributing to accurate month-end close and reporting.

The role involves reconciling accounts, handling multi-currency payments, and assisting with G/L support. A High school diploma with accounting coursework or associates is preferred; 1–3 years of similar