Hybrid Accounts Payable Specialist

Fast Enterprises, LLC; Northern (KY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Performance-based bonuses

Health/dental/vision fully paid

Sabbatical program (FAST Pause)

Paid parental leave

Paid holidays and vacation

Gift matching program

Team-building activities

Job summary

Fast Enterprises is seeking an Accounts Payable Associate to maintain financial health through processing invoices, payments, and vendor management. The role requires attention to detail, ability to operate in a fast-paced corporate office, and experience with high-volume AP processes.

The successful candidate will handle 3-way matching, EFT/ACH payments, tax compliance, and reconciliations, with hybrid work after in-office training. Salary range $65,000–$70,000 USD per year.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Proficiency in Microsoft Office Suite, with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions).
• Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle NetSuite (preferred).
• Familiarity with Concur for expense management and credit card reconciliation (preferred).
• 0-2 years of experience in accounts payable, accounting, or a related financial role.
• Strong attention to detail and accuracy, with the ability to manage high-volume transactions efficiently.
• Excellent problem-solving and analytical skills, with the ability to identify and resolve discrepancies proactively.
• Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.

Responsibilities

• Invoice Processing & Data Entry: Review and process high-volume accounts payable invoices.
• Verify and apply appropriate sales and use taxes to invoices based on jurisdictional requirements.
• Three-way matching (purchase order, invoice, receipt) to ensure invoice accuracy.
• Maintain and update vendor records with accurate payment and tax information.
• Process EFTs and ACH payments in domestic and foreign currencies.
• Reconcile credit card transactions in Concur and Excel; resolve discrepancies.
• Prepare and process check payments and monthly AP reconciliations.
• Vendor & Internal Communication: serve as a point of contact for invoice inquiries and disputes.
• Collaborate with Procurement and Finance to resolve invoicing issues.
• Provide exceptional customer service to employees and vendors.
• Tax Compliance & Reporting: Prepare and file monthly sales tax returns across multiple states and cities.
• Conduct tax rate research to ensure correct rates.
• Prepare annual 1099 forms.
• Process Improvement & Accounting Support: Identify opportunities to streamline AP processes.
• Assist in internal audits and compliance reviews.
• Support accounting and admin teams with ad hoc analyses.

Skills

Excel advanced

VLOOKUP

Reconciliation

Vendor management

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting

Tools

Sage

Microsoft Dynamics 365

SAP

Oracle NetSuite

Concur

Job description

Fast Enterprises is seeking an Accounts Payable Associate to maintain financial health through processing invoices, payments, and vendor management. The role requires attention to detail, ability to operate in a fast-paced corporate office, and experience with high-volume AP processes.

The successful candidate will handle 3-way matching, EFT/ACH payments, tax compliance, and reconciliations, with hybrid work after in-office training. Salary range $65,000–$70,000 USD per year.