Hybrid AEC Project Coordinator – Scheduling & Admin

CESO, Inc.; Rogers (AR); Hybrid; USD 54,000 - 63,000; Full time

Benefits offered by this job

Flexible/Hybrid schedule

Paid time off

401(k) with company match

Training and development

Paid holidays

Medical/dental/vision coverage

Employee events

Casual dress code

License reimbursement

Community service time off

Job summary

CESO, Inc. is seeking a Project Coordinator in Rogers, AR to support project managers and teams across architecture and engineering initiatives.

The role focuses on tracking milestones, maintaining schedules, and ensuring documentation is accurate and accessible. You will coordinate communications among internal teams, clients, consultants, and contractors, contribute to meeting prep and minute distribution, and assist with permits, logs, and compliance tasks while learning multiple government

Qualifications

• High school diploma or GED is required.
• 1+ years of administrative experience in the AEC industry preferred.
• Notary in State of business is preferred.
• Proficient with Microsoft Outlook and the Microsoft Office Suite.
• Strong organizational and communication abilities.

Responsibilities

• Track project milestones and changes and produce updated schedules and documents.
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
• Coordinates project communications among internal teams, clients, consultants, and contractors.
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
• Tracks action items and project milestones to support schedule adherence and team accountability.
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
• Ability to learn and utilize various individual governmental portals for submittals.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Administrative experience

Customer service orientation

Notary (state)

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

CESO, Inc. is seeking a Project Coordinator in Rogers, AR to support project managers and teams across architecture and engineering initiatives.

The role focuses on tracking milestones, maintaining schedules, and ensuring documentation is accurate and accessible. You will coordinate communications among internal teams, clients, consultants, and contractors, contribute to meeting prep and minute distribution, and assist with permits, logs, and compliance tasks while learning multiple government