Hybrid Administrative Assistant - AEC & Project Support

Ascent Engineering Group; Fort Lauderdale (FL); Hybrid; USD 40,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

401k with employer match

Life Insurance

Short-Term Disability

Job summary

Stratus is seeking an Administrative Assistant / Project Administrator in Fort Lauderdale, FL to support architectural, engineering, and construction teams. The role focuses on coordinating administrative tasks, maintaining documentation, and ensuring efficient office operations across the project lifecycle.

The position requires an Associate degree and at least three years of administrative experience, with proficiency in Microsoft Office.

Qualifications

• Associate degree in Business Administration, Office Administration, or related field.
• Minimum of 3 years of administrative support experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Assist in organizing and maintaining construction project files, including contracts and drawings.
• Support review and processing of submittals, RFIs, and meeting minutes.
• Track schedules and project updates with project managers and admins.
• Attend team meetings, take notes, and distribute summaries.
• Manage data entry and upkeep of project management logs and systems.
• Provide general administrative support including scheduling, filing, and communications.

Skills

Administrative support

Education

Associate degree in Business Administration, Office Administration, or related field

Tools

Microsoft Office Suite

ProCore

NewForma

Bluebeam

Job description

Stratus is seeking an Administrative Assistant / Project Administrator in Fort Lauderdale, FL to support architectural, engineering, and construction teams. The role focuses on coordinating administrative tasks, maintaining documentation, and ensuring efficient office operations across the project lifecycle.

The position requires an Associate degree and at least three years of administrative experience, with proficiency in Microsoft Office.