Hybrid Administrative Specialist - Scheduling, Data & Docs

Socket.dev; Minnesota; On-site; USD 35,000 - 44,000; Full time

Job summary

Sourcewell is seeking an Administrative Specialist to provide general administrative and operational support to a department with independence and discretion. You will manage administrative processes, coordinate meetings and logistics, maintain records, and respond to routine inquiries.

The role is full time (40 hours) in a hybrid setup, requiring 2–3 days in the office, ideally within driving distance of Staples, MN.

Qualifications

• Associate’s degree or higher in the related field or equivalent experience (2 years).
• 1 year of advanced clerical support experience.
• Experience with Office 365, SharePoint, One Drive, and/or Microsoft Teams.

Responsibilities

• Produce, update, and support documents and databases; may include purchasing materials and recording time/expenses.
• Schedule and organize meetings, travel plans, and conferences.
• Respond to routine requests with form letters or edited templates for custom replies.
• Create, organize, and maintain files for correspondences and records.
• Prepare routine letters, memoranda, and reports using standard office software.
• Organize own work schedule and coordinate with support services.
• Extract data from others and input into spreadsheets or standard formats.
• Extract data in graphs/charts for reports.
• Learn and apply organization policies and regulatory codes.
• Assist with simple procurement tasks following procedures.
• Develop and maintain process/technical skills through training.
• Perform other duties as assigned.

Skills

Advanced clerical

Fast-paced environment

Education

Associate’s degree or higher

Tools

Office 365

SharePoint

One Drive

Microsoft Teams

Job description

Sourcewell is seeking an Administrative Specialist to provide general administrative and operational support to a department with independence and discretion. You will manage administrative processes, coordinate meetings and logistics, maintain records, and respond to routine inquiries.

The role is full time (40 hours) in a hybrid setup, requiring 2–3 days in the office, ideally within driving distance of Staples, MN.