Hybrid Administrative Specialist, Engineering & Permitting

SOLV Energy, Inc.; United States; Hybrid; USD 29,000 - 36,000; Full time

Job summary

SOLV Energy, Inc. is seeking an Administrative Support professional to assist the EPC Engineering & Permitting team.

This hybrid role requires regular in-office presence in the San Diego, CA office and involves organizing engineering documentation, coordinating submittals, and supporting the permitting process. You will handle project trackers, minutes, and reporting, while maintaining digital documentation and coordinating with internal teams and external partners.

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Organized and attentive to detail.
• Basic proficiency with Microsoft tools (Outlook, Word, Excel, Microsoft Teams).
• Strong interpersonal skills and willingness to work collaboratively.
• Ability to adapt and learn quickly in a fast-paced environment.
• Self-motivated with a positive, proactive attitude.
• Clear verbal and written communication skills.

Responsibilities

• Organize, and track electrical, structural, and civil engineering documentation
• Coordinate owner, owner’s engineer, and independent engineer submittals
• Collect, organize, and communicate owner and permit comments to engineering partners
• Track and consolidate responses to comments and permitting questions
• Support the permitting process, including researching requirements and preparing submittal packages
• Coordinate with SOLV Energy accounting to ensure timely payment of permitting and plan-check fees
• Schedule and organize meetings with internal teams and external engineering partners
• Document meeting discussions and prepare meeting minutes
• Maintain project trackers and monitor status updates
• Support engineering and procurement teams with documentation and administrative needs
• Maintain and enforce digital document organization on internal networks and client platforms
• Coordinate engineering documentation within Autodesk program
• Digitize handwritten field notes and organize field documentation
• Call in dig alerts as required for field activities
• Prepare basic reports using standard templates (e.g., pile testing reports)
• Assist with PowerPoint presentations for internal and external meetings
• Perform additional administrative and project support tasks as needed

Skills

Multitasking

Attention to detail

Communication

Team collaboration

Fast learner

Verbal and written communication

Tools

Microsoft Office

Outlook

Word

Excel

Microsoft Teams

Job description

SOLV Energy, Inc. is seeking an Administrative Support professional to assist the EPC Engineering & Permitting team.

This hybrid role requires regular in-office presence in the San Diego, CA office and involves organizing engineering documentation, coordinating submittals, and supporting the permitting process. You will handle project trackers, minutes, and reporting, while maintaining digital documentation and coordinating with internal teams and external partners.