Engineering & Permitting Administrative Specialist (Hybrid)

solvenergy; California; Hybrid; USD 29,000 - 36,000; Full time

Job summary

SOLV Energy in San Diego, CA is seeking an organized administrative assistant to support the EPC Engineering & Permitting team. You will handle documentation, submittals, and coordinating with owners, engineers, and accounting to ensure timely processing of permits and project records.

The role is hybrid, with in-office presence required in San Diego. You will prepare reports, organize field notes, and assist with PowerPoint presentations for internal and external meetings while maintaining

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Organized and attentive to detail.
• Basic proficiency with Microsoft tools (Outlook, Word, Excel, Microsoft Teams).
• Strong interpersonal skills and willingness to collaborate.
• Able to adapt quickly in a fast-paced environment.
• Self-motivated with a positive, proactive attitude.
• Clear verbal and written communication skills.

Responsibilities

• Organize and track electrical, structural, and civil engineering documentation.
• Coordinate owner, owner's engineer, and independent engineer submittals.
• Collect, organize, and communicate owner and permit comments to engineering partners.
• Track and consolidate responses to comments and permitting questions.
• Support the permitting process, including researching requirements and preparing submittal packages.
• Coordinate with SOLV Energy accounting to ensure timely payment of permitting and plan-check fees.
• Schedule and organize meetings with internal teams and external engineering partners.
• Document meeting discussions and prepare meeting minutes.
• Maintain project trackers and monitor status updates.
• Support engineering and procurement teams with documentation and administrative needs.

Skills

Multi-tasking

Organized

Detail-oriented

MS Office

Clear communication

Team collaboration

Adaptability

Tools

Outlook

Word

Excel

Microsoft Teams

Job description

SOLV Energy in San Diego, CA is seeking an organized administrative assistant to support the EPC Engineering & Permitting team. You will handle documentation, submittals, and coordinating with owners, engineers, and accounting to ensure timely processing of permits and project records.

The role is hybrid, with in-office presence required in San Diego. You will prepare reports, organize field notes, and assist with PowerPoint presentations for internal and external meetings while maintaining