Engineering and Permitting Administrative Assistant (Part Time)

solvenergy; California; Hybrid; USD 29,000 - 36,000; Full time

Job summary

SOLV Energy in San Diego, CA is seeking an organized administrative assistant to support the EPC Engineering & Permitting team. You will handle documentation, submittals, and coordinating with owners, engineers, and accounting to ensure timely processing of permits and project records.

The role is hybrid, with in-office presence required in San Diego. You will prepare reports, organize field notes, and assist with PowerPoint presentations for internal and external meetings while maintaining

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Organized and attentive to detail.
• Basic proficiency with Microsoft tools (Outlook, Word, Excel, Microsoft Teams).
• Strong interpersonal skills and willingness to collaborate.
• Able to adapt quickly in a fast-paced environment.
• Self-motivated with a positive, proactive attitude.
• Clear verbal and written communication skills.

Responsibilities

• Organize and track electrical, structural, and civil engineering documentation.
• Coordinate owner, owner's engineer, and independent engineer submittals.
• Collect, organize, and communicate owner and permit comments to engineering partners.
• Track and consolidate responses to comments and permitting questions.
• Support the permitting process, including researching requirements and preparing submittal packages.
• Coordinate with SOLV Energy accounting to ensure timely payment of permitting and plan-check fees.
• Schedule and organize meetings with internal teams and external engineering partners.
• Document meeting discussions and prepare meeting minutes.
• Maintain project trackers and monitor status updates.
• Support engineering and procurement teams with documentation and administrative needs.

Skills

Multi-tasking

Organized

Detail-oriented

MS Office

Clear communication

Team collaboration

Adaptability

Tools

Outlook

Word

Excel

Microsoft Teams

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary

This position will assist the EPC Engineering & Permitting team in administrative, organizational, permitting, and management tasks.

This role is hybrid, with regular in-office presence in the San Diego, CA Office. Specific location details and expectations will be discussed during the interview process.

Job Description

• *This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties

• - Organize, and track electrical, structural, and civil engineering documentation
• - Coordinate owner, owner's engineer, and independent engineer submittals
• - Collect, organize, and communicate owner and permit comments to engineering partners
• - Track and consolidate responses to comments and permitting questions
• - Support the permitting process, including researching requirements and preparing submittal packages
• - Coordinate with SOLV Energy accounting to ensure timely payment of permitting and plan-check fees
• - Schedule and organize meetings with internal teams and external engineering partners
• - Document meeting discussions and prepare meeting minutes
• - Maintain project trackers and monitor status updates
• - Support engineering and procurement teams with documentation and administrative needs
• - Maintain and enforce digital document organization on internal networks and client platforms
• - Coordinate engineering documentation within Autodesk program
• - Digitize handwritten field notes and organize field documentation
• - Call in dig alerts as required for field activities
• - Prepare basic reports using standard templates (e.g., pile testing reports)
• - Assist with PowerPoint presentations for internal and external meetings
• - Perform additional administrative and project support tasks as needed

Minimum Skills or Experience Requirements

• - Ability to manage multiple tasks and prioritize effectively
• - Organized and attentive to detail
• - Basic proficiency with Microsoft tools (Outlook, Word, Excel, Microsoft Teams)
• - Strong interpersonal skills and willingness to work collaboratively
• - Ability to adapt and learn quickly in a fast-paced environment
• - Self-motivated with a positive, proactive attitude
• - Clear verbal and written communication skills

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Compensation Range

$20.99 - $26.25

Pay Rate Type

Hourly