Hybrid Administrative & Payroll Coordinator

UMass Amherst; Amherst (MA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Administrative Assistant provides support for a variety of groups and individuals throughout the Manning College of Information and Computer Sciences (CICS) at UMass Amherst. This role supports smooth operations in a hybrid work environment for faculty, staff, and students.

Key duties include payroll coordination, onboarding of new staff, processing student hires, coordinating travel, events, and purchasing, scheduling interviews, and supporting staff searches.

Qualifications

• High school diploma or equivalent.
• One year of administrative support, HR, accounting, or related field.
• Strong written and verbal communication; concise writing.
• Ability to work independently and in a team.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with email and calendar systems (Outlook/Google).
• Experience with spreadsheet and document tools (Excel/Word, Docs).
• Familiarity with cloud storage and file sharing systems (OneDrive/Drive).
• Willingness to take on varied tasks to support College operations.

Responsibilities

• Serves as payroll coordinator: training, weekly payroll entry, discrepancies, and pay forms.
• Processes hourly student hires, reappointments, changes, and terminations; advises hiring managers.
• Assists with bank card reconciliations, travel reimbursements, and purchasing for groups.
• Facilitates onboarding with HR partners, IT, and facilities; supplies workspace and equipment.
• Provides event support: catering, A/V, space reservations, parking passes, background checks.
• Arranges lodging and transportation for programs/events.
• Supports staff searches by scheduling interviews and reserving rooms.
• Plans team-building activities, staff socials, and volunteer events.
• Coordinates sympathy or retirement gifts and certificates.

Skills

Administrative experience

Written and verbal communication

Independent initiative

Strong organizational skills

Team collaboration

Ability to follow complex instructions

Education

High school diploma or equivalent

Tools

Email

Outlook/Google Calendar

Microsoft Word

Google Docs

Microsoft Excel

OneDrive/Google Drive

Microsoft Access

FileMaker

Job description

The Administrative Assistant provides support for a variety of groups and individuals throughout the Manning College of Information and Computer Sciences (CICS) at UMass Amherst. This role supports smooth operations in a hybrid work environment for faculty, staff, and students.

Key duties include payroll coordination, onboarding of new staff, processing student hires, coordinating travel, events, and purchasing, scheduling interviews, and supporting staff searches.