Hybrid Administrative Coordinator for College Success Office

Harlem Children's Zone; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Life Insurance

Disability insurance

Commuter benefits

Wellness discounts

Career Advancement

Job summary

Harlem Children's Zone (HCZ) seeks an Administrative Coordinator to support the College Success Office (CSO) team in New York. The role involves scheduling, project support, and supervising the Office Manager in a dynamic, team-oriented environment.

Requirements include a Bachelor's degree and 2+ years of relevant experience; MS Office proficiency and familiarity with HR/accounting or procurement software are preferred. The position offers a hybrid work model and a competitive benefits package.

Qualifications

• Bachelor's degree required.
• 2+ years of professional experience required.
• MS Office proficiency; HR/accounting or procurement software knowledge preferred.

Responsibilities

• Assist the Director with scheduling appointments, meetings, and events.
• Assist the Director on projects, research tasks, and administrative duties.
• Supervise the Office Manager and related staff.
• Organize and maintain documents and records for the CSO portfolio.
• Manage email correspondence, draft memos, and liaise with internal and external partners.
• Coordinate meeting logistics, agendas, materials, and minutes; follow up on actions.
• Collaborate with HCZ administrative teams for multi-stakeholder events.
• Ensure the site area is clean and coordinated with Facilities for appearance.
• Perform other duties as assigned.

Skills

Organization

Calendar management

Prioritization

Written & verbal communication

Team collaboration

Proactivity

Education

Bachelor's degree

Tools

Microsoft Office

HR software

Accounting software

Procurement software

Job description

Harlem Children's Zone (HCZ) seeks an Administrative Coordinator to support the College Success Office (CSO) team in New York. The role involves scheduling, project support, and supervising the Office Manager in a dynamic, team-oriented environment.

Requirements include a Bachelor's degree and 2+ years of relevant experience; MS Office proficiency and familiarity with HR/accounting or procurement software are preferred. The position offers a hybrid work model and a competitive benefits package.