Hybrid Administrative Assistant — Trauma & Chronic Disease

Career Soft Solutions Inc; Indianapolis (IN); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Indiana Department of Health in Indianapolis seeks an Administrative Assistant to support the Division Directors and managers across two divisions (DTIP and CDPCRH). The role includes administrative duties, travel coordination, report preparation, and liaison with state agencies.

The position is hybrid, with first on-site orientation and ongoing 3 days per week in-office and up to 2 remote days. Applicants should have a high school diploma and at least 3 years of full-time administrative

Qualifications

• High School Diploma or equivalent.
• 3 years full-time experience in administrative support, bookkeeping, office management, or related experience.
• Proficiency with MS Office including Outlook, Word, Excel, Teams.

Responsibilities

• Provide a wide range of administrative assistance to two divisions.
• Act as liaison between program/department administration, state agencies, and interested parties.
• Research and prepares various reports for supervisors as applicable.
• Prepare and process correspondence and manage public or agency communications; direct incoming correspondence.
• Expedite paperwork through proper channels.
• Schedule travel and input travel details into the State of Indiana PeopleSoft system.
• Assist with expense reporting and onboarding arrangements for new employees.
• Review/distribute incoming and outgoing mail.
• Assist on special projects such as visa waiver programs and other initiatives.

Education

High School Diploma

College or certificate level administrative assistant or secretarial coursework

Tools

MS Office Suite

Job description

Indiana Department of Health in Indianapolis seeks an Administrative Assistant to support the Division Directors and managers across two divisions (DTIP and CDPCRH). The role includes administrative duties, travel coordination, report preparation, and liaison with state agencies.

The position is hybrid, with first on-site orientation and ongoing 3 days per week in-office and up to 2 remote days. Applicants should have a high school diploma and at least 3 years of full-time administrative