Administrative Assistant - Training Department

Committee for Public Counsel; United States; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Committee for Public Counsel Services (CPCS) Training Department in Boston is seeking an Administrative Assistant to provide administrative, technical and general support for Directors and staff in Mental Health and Youth Advocacy practices.

This position is hybrid with at least two in‑office days weekly and occasional travel to other Massachusetts offices. Candidates must have relevant experience and strong MS Office and communication skills.

Qualifications

• One year full‑time (or equivalent part‑time) administrative experience, or an associate’s or higher degree in business administration, business management or public administration.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both oral and written.
• Strong organizational abilities.
• Ability to maintain confidentiality and exercise judgment and discretion.
• Experience with WordPress, editing video and audio files, and distance learning tools preferred.

Responsibilities

• Coordinating training programs and production of training materials.
• Providing on‑site logistical support for trainings and events across various locations in Massachusetts, including travel as needed, room setup and breakdown, catering coordination and related event logistics.
• Producing and disseminating written and digital communications/resources including weekly emails, a bi‑monthly newsletter, and website updates.
• Compiling data to ensure the work plan and departmental training goals are being met.
• Ensuring compliance with contract initiation and requisition processes for training‑related vendors and services.
• Assisting in the development of training budgets and maintaining records of expenditures.
• Communicating regularly with staff, private bar members, vendors and experts across Massachusetts.
• Providing broad range of administrative support, including phone reception, word processing, data entry, copying, scanning and related clerical tasks.
• Supporting Training Department staff in planning and execution of agency‑wide training programs and events, and providing flexible support across Training Department functions and practice areas as needed.
• Other duties as assigned.

Skills

MS Office proficiency

Excellent communication

Strong organizational skills

Confidentiality & discretion

multitasking

Team collaboration

Data entry

Education

Associate’s degree in business administration

Higher degree in business/public administration

Tools

MS Office

WordPress

Data entry software

Job description

Job Summary

The CPCS Training Department is located in Boston and is seeking an Administrative Assistant to provide administrative, technical and general support within the Training Department, primarily supporting the Directors and staff working in the Mental Health and Youth Advocacy practice areas.

The position will be hybrid with a minimum of two days in the office each week. Occasionally travel to other Massachusetts office locations is required.

Responsibilities

• Coordinating training programs and production of training materials.
• Providing on‑site logistical support for trainings and events across various locations in Massachusetts, including travel as needed, room setup and breakdown, catering coordination and related event logistics.
• Producing and disseminating written and digital communications/resources including weekly emails, a bi‑monthly newsletter, and website updates.
• Compiling data to ensure the work plan and departmental training goals are being met.
• Ensuring compliance with contract initiation and requisition processes for training‑related vendors and services.
• Assisting in the development of training budgets and maintaining records of expenditures.
• Communicating regularly with staff, private bar members, vendors and experts across Massachusetts.
• Providing broad range of administrative support, including phone reception, word processing, data entry, copying, scanning and related clerical tasks.
• Supporting Training Department staff in planning and execution of agency‑wide training programs and events, and providing flexible support across Training Department functions and practice areas as needed.
• Other duties as assigned.

Qualifications and Skills

• One year full‑time (or equivalent part‑time) administrative experience, or an associate’s or higher degree in business administration, business management or public administration.
• Access to reliable home internet sufficient to work remotely.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both oral and written.
• Strong organizational abilities.
• Ability to maintain confidentiality and exercise judgment and discretion.
• Previous experience as an administrative assistant, office manager or similar and knowledge of general office procedures (e.g., correspondence, scheduling).
• Ability to handle multiple tasks, prioritize effectively, meet deadlines and deliver high‑quality work.
• Proficiency and experience with scanning and optical character recognition processing, and data entry into spreadsheets.
• Ability to establish effective working relationships and work as part of a team.
• Good problem‑solving skills.
• Project management experience preferred.
• Experience with WordPress, editing video and audio files, and distance learning tools preferred.
• Experience in database creation and management.
• Experience working with budgets and grants.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity or sexual orientation as required by TitleVII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990 and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow‑Huang, at [e-mail].