Hybrid Administrative Analyst — Academic Programs & Finance

UC Irvine; Irvine (CA); Hybrid; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking a Department Analyst to support two School of Social Sciences departments. You will manage financials, reimbursements, contracts and event coordination, serving Political Science and Chicano/Latino Studies with cross-department collaboration.

Responsibilities include course scheduling coordination, undergrad/grad program administration, employment workflows, and maintenance of academic data. A bachelor’s degree and 1–3 years in academic administration are preferred.

Qualifications

• Thorough knowledge of university budget, accounting and fund management processes.
• Strong verbal and written communication, active listening and advising skills.
• Analytical skills for long-range planning on budgetary, space and staffing matters.
• Familiarity with UC systems such as Data Warehouse and KFS.
• Ability to handle confidential information with discretion.
• Experience in fiscal and budgetary planning for academic and operational activities.
• Ability to manage competing priorities and communicate clearly with the campus community.
• Bachelor's degree or equivalent experience in a related area and 1–3 years in administration.

Responsibilities

• Provide financial administration including reimbursements, purchases and stipends.
• Prepare proposals for contracts and grants; support undergrad and graduate programs.
• Coordinate events and manage textbook ordering and scheduling processes.
• Maintain departmental websites and assist with personnel administration and hires.
• Support salary administration, merit processes and promotions across two departments.

Skills

Budgeting

Interpersonal skills

Analytical thinking

MS Word

PowerPoint

Excel

UCIbuy+/KFS

Data Warehouse

Communication

Teamwork

Education

Bachelor's degree in related area

Tools

MS Word

PowerPoint

Excel

UCIbuy+/KFS

Data Warehouse

Job description

UC Irvine is seeking a Department Analyst to support two School of Social Sciences departments. You will manage financials, reimbursements, contracts and event coordination, serving Political Science and Chicano/Latino Studies with cross-department collaboration.

Responsibilities include course scheduling coordination, undergrad/grad program administration, employment workflows, and maintenance of academic data. A bachelor’s degree and 1–3 years in academic administration are preferred.