Hybrid Admin & Office Operations Coordinator

Bloom Ads Global Media; Los Angeles (CA); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Vacation policy

Work-from-Home Fridays

401(k) retirement savings

Paid volunteer hours

Professional development opportunities

Free snacks

Coffee Thursdays

Monthly lunch & learns

Quarterly town halls

Team parties and celebrations

Job summary

Bloom Ads Global Media in Los Angeles is seeking an Admin/Receptionist to support administrative and operations tasks in a fast-paced agency environment. This hybrid role requires at least 4 in-office days per week, and you will manage calendars, correspondence, reports, and meeting arrangements.

You will collaborate with multiple departments, assist with interviews, travel arrangements, and data entry while maintaining office supplies and facilities.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience in an administrative or operations support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in work.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and tasks.
• Knowledge of basic office equipment and procedures.

Responsibilities

• Manage and organize electronic and hard copy paperwork, files/folders, documents, and calendars.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist in preparing reports, presentations, and other documents as required.
• Maintain office supplies inventory and organization.
• Ensure shared office spaces are clean and organized, including trash and recycling bin management.
• Provide occasional assistance with reviewing applications and coordinating interview schedules.
• Support leadership with general office paperwork and special projects as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Coordinate logistical aspects of events, conferences, and workshops.
• Arrange transportation and accommodations for staff and visitors as needed.
• Ensure that facilities and equipment are well-maintained and in working order.
• Input data into databases, spreadsheets, and other digital platforms accurately and efficiently.
• Maintain records of expenses, invoices, receipts, and other financial documents.
• Assist with tracking and organizing department files related to budgets and reporting.
• Organize and maintain electronic and hard copy filing systems.
• Liaise with internal departments and external partners to facilitate communication and collaboration.
• Communicate effectively with team members to relay information, updates, and instructions.
• Assist in coordinating projects and tasks to ensure deadlines are met.
• Provide general support to management and staff as needed.
• Handle special projects and assignments as assigned by supervisors.
• Contribute to the overall efficiency and effectiveness of operations through proactive problem-solving and teamwork.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Detail-oriented

Teamwork

Adaptability

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Bloom Ads Global Media in Los Angeles is seeking an Admin/Receptionist to support administrative and operations tasks in a fast-paced agency environment. This hybrid role requires at least 4 in-office days per week, and you will manage calendars, correspondence, reports, and meeting arrangements.

You will collaborate with multiple departments, assist with interviews, travel arrangements, and data entry while maintaining office supplies and facilities.