Hybrid Admin & Meetings Specialist - Planning Division

City of Beaverton; Beaverton (OR); Hybrid; USD 40,000 - 54,000; Full time

Job summary

The City of Beaverton Planning Division is seeking a Support Specialist to assist with land use application intake, public meetings, and daily planning operations. This full-time, non-exempt role supports the division by keeping records organized, meeting deadlines, and delivering strong customer service.

The ideal candidate will be detail-oriented, able to manage multiple processes, work independently when needed, and build collaborative relationships across the city.

Qualifications

• High school diploma or GED, and
• Four years of increasingly responsible administrative experience; or
• An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

Responsibilities

• Support land use application intake using the online permitting system and help applicants understand required steps.
• Prepare and send out land use notices through email, mail, newspaper, and the city website.
• Coordinate Planning Commission meetings, including setting up the Council Chambers and managing tools like Zoom and iCompass.
• Create and share meeting packets, scripts, videos, and minutes for Planning Commission, making sure everything is accurate and posted on time.
• Provide day-to-day administrative support to the Planning Division, such as scheduling meetings and appointments, drafting and formatting documents, organizing communication materials, and helping staff find information.
• Maintain digital and paper files, help with records searches, and support long-term document management and archiving projects.
• Assist with internal and community events by coordinating schedules, equipment, materials, and other logistics.
• Document processes and help improve how the division organizes information and completes its work.
• Provide friendly customer service to community members and staff, answering questions and helping people find the right information.

Skills

Administrative experience

Detail-oriented

Communication skills

Education

High School Diploma or GED

Equivalent combination of education and experience

Tools

Online permitting system

Zoom

iCompass

Job description

The City of Beaverton Planning Division is seeking a Support Specialist to assist with land use application intake, public meetings, and daily planning operations. This full-time, non-exempt role supports the division by keeping records organized, meeting deadlines, and delivering strong customer service.

The ideal candidate will be detail-oriented, able to manage multiple processes, work independently when needed, and build collaborative relationships across the city.