Planning Division Support Specialist

City of Beaverton; Beaverton (OR); Hybrid; USD 40,000 - 54,000; Full time

Job summary

The City of Beaverton Planning Division is seeking a Support Specialist to assist with land use application intake, public meetings, and daily planning operations. This full-time, non-exempt role supports the division by keeping records organized, meeting deadlines, and delivering strong customer service.

The ideal candidate will be detail-oriented, able to manage multiple processes, work independently when needed, and build collaborative relationships across the city.

Qualifications

• High school diploma or GED, and
• Four years of increasingly responsible administrative experience; or
• An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

Responsibilities

• Support land use application intake using the online permitting system and help applicants understand required steps.
• Prepare and send out land use notices through email, mail, newspaper, and the city website.
• Coordinate Planning Commission meetings, including setting up the Council Chambers and managing tools like Zoom and iCompass.
• Create and share meeting packets, scripts, videos, and minutes for Planning Commission, making sure everything is accurate and posted on time.
• Provide day-to-day administrative support to the Planning Division, such as scheduling meetings and appointments, drafting and formatting documents, organizing communication materials, and helping staff find information.
• Maintain digital and paper files, help with records searches, and support long-term document management and archiving projects.
• Assist with internal and community events by coordinating schedules, equipment, materials, and other logistics.
• Document processes and help improve how the division organizes information and completes its work.
• Provide friendly customer service to community members and staff, answering questions and helping people find the right information.

Skills

Administrative experience

Detail-oriented

Communication skills

Education

High School Diploma or GED

Equivalent combination of education and experience

Tools

Online permitting system

Zoom

iCompass

Job description

The City of Beaverton Planning Division is hiring a Support Specialist who will support land use application intake, Beaverton Planning Commission meetings, and everyday operations for the city's planning team. This position provides the dedicated administrative support the Planning Division needs to keep core services running smoothly. By overseeing application intake, supporting public meetings, and keeping the division's records and systems organized, the role helps the division stay efficient, meet legal deadlines, deliver good customer service, and reduce workload bottlenecks.

The ideal candidate:

• Brings an organized and calm approach to busy days and can keep processes moving even when plans change.
• Pays attention to details and communicates clearly with colleagues and customers.
• Establishes and nurtures positive relationships with colleagues that facilitate collaboration within the division and across the city.
• Sees the connections between multiple processes and systems and can think critically about what works well and what might need to be improved.
• Uses good judgment and can be effective working independently, but knows when to ask for input and assistance.
• Finds satisfaction in doing the technical and administrative work that keeps the whole team functioning.

This is a full-time, non-exempt, SEIU-classified position. There is one vacancy. The schedule will be primarily Monday-Friday, with evening work required twice each month to support Planning Commission meetings. The position will be eligible for hybrid work up to two days each week following the successful completion of probation.

**This classification and salary range are subject to review and formal approval as part of the fall supplemental budget, expected to go before Beaverton City Council on October 6, 2026.**

• Support land use application intake using the online permitting system and help applicants understand required steps.
• Prepare and send out land use notices through email, mail, newspaper, and the city website.
• Coordinate Planning Commission meetings, including setting up the Council Chambers and managing tools like Zoom and iCompass.
• Create and share meeting packets, scripts, videos, and minutes for Planning Commission, making sure everything is accurate and posted on time.
• Provide day-to-day administrative support to the Planning Division, such as scheduling meetings and appointments, drafting and formatting documents, organizing communication materials, and helping staff find information.
• Maintain digital and paper files, help with records searches, and support long-term document management and archiving projects.
• Assist with internal and community events by coordinating schedules, equipment, materials, and other logistics.
• Document processes and help improve how the division organizes information and completes its work.
• Provide friendly customer service to community members and staff, answering questions and helping people find the right information.
• Additional duties are outlined in the Support Specialist 3 class specification.

Minimum qualifications

• High school diploma or GED, and
• Four years of increasingly responsible administrative experience; or
• An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.
• Ability to pass reference checks and education verification, and satisfy the requirements of a background check.

Studies have shown that some candidates hesitate to apply for a position if they do not believe they meet 100% of the hiring criteria. The city’s talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We encourage people with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described.

Wagerange

$28.84 - $38.65

Starting pay within the posted range is based on a review of your related work experience, as required by the Oregon Equal Pay Act. We compare the experience shown in your application materials with the qualifications for the position. Applicants who meet the minimum qualifications will start at step one. Applicants whose work history clearly demonstrates additional directly related experience may be placed at a higher step within the range.

To ensure an accurate evaluation, please include all relevant work history in your application, including part-time, volunteer, or other roles that show related experience.

Total compensation package and benefits

In addition to competitive pay, the city offers a wide variety of benefits to regular employees which make up an exceptional total compensation package.

The city pays the full retirement contribution to the Oregon Public Employees' Retirement System (PERS) including the employee portion; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life insurance coverage.

Additional benefits include excellent paid time off (PTO) accrual, PTO cash out options, wellness programs and incentives, an employer-funded Health Reimbursement Account (HRA) VEBA, an Employee Assistance Program (EAP), and bilingual pay premiums.