Hybrid Admin Assistant — Federal Transit Programs

FWI (FedWriters, Inc.); Washington (District of Columbia); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FWI (FedWriters, Inc.) seeks an Administrative Assistant to support the U.S. Department of Transportation's Federal Transit Administration. You will handle administrative tasks, travel coordination, budgets, and workshop logistics to ensure deadlines are met.

The role includes organizing meetings, preparing reports, processing travel vouchers, and maintaining critical records. This full-time hybrid position offers growth in a collaborative environment and benefits.

Qualifications

• 4+ years of diversified clerical, administrative and general office experience.
• Experience providing a broad range of administrative support, including budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration and telephone support.
• Experience making travel arrangements and preparing travel vouchers in accordance with GSA travel and per diem rules.

Responsibilities

• Coordinate internal administrative functions for the program and support the program manager.
• Help run recipient workshops, webinars, oversight events and program meetings.
• Book travel within GSA travel and per diem limits, track itineraries and prepare travel vouchers.
• Track budgets and expenditures, payroll records, purchasing, and time and attendance.
• Manage correspondence, filing, calendars and telephone support; assist with security processing.
• Prepare and edit reports using input from program staff.
• Maintain a suspense log so contract reports and urgent actions are delivered on time.

Skills

Clerical experience

Administrative support

Budget tracking

Travel arrangements

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

FWI (FedWriters, Inc.) seeks an Administrative Assistant to support the U.S. Department of Transportation's Federal Transit Administration. You will handle administrative tasks, travel coordination, budgets, and workshop logistics to ensure deadlines are met.

The role includes organizing meetings, preparing reports, processing travel vouchers, and maintaining critical records. This full-time hybrid position offers growth in a collaborative environment and benefits.