Administrative Assistant

FedWriters; United States; Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FedWriters supports the U.S. Department of Transportation's Federal Transit Administration (FTA) by providing administrative, travel and event support to a transit oversight program team.

The role focuses on coordinating travel, budgets, correspondence and workshop logistics to ensure deadlines are met. This full-time hybrid position involves some onsite work at FTA headquarters in Washington, DC, and offers opportunities for professional growth within a rapidly expanding team.

Qualifications

• 4+ years of diversified clerical and administrative experience.
• Experience with Microsoft Word, Excel and PowerPoint.
• Experience with budget tracking, travel arrangements, payroll records, purchasing and time/attendance.

Responsibilities

• Coordinate internal administrative functions for the program and support the program manager.
• Help run recipient workshops, webinars, oversight events and program meetings.
• Book travel within GSA travel and per diem limits, track itineraries and prepare travel vouchers.
• Track budgets and expenditures, payroll records, purchasing, and time and attendance.
• Manage correspondence, filing, calendars and telephone support; assist with security processing.
• Prepare and edit reports using input from program staff.
• Maintain a suspense log so contract reports and urgent actions are delivered on time.

Skills

Clerical experience

Administrative support

Budget tracking

Travel arrangements

Payroll records

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Join our team as an Administrative Assistant and support the U.S. Department of Transportation's Federal Transit Administration (FTA) by providing administrative, travel and event support to a transit oversight program team. You will coordinate travel, budgets, correspondence and workshop logistics, ensure the program manager and review team meet every deadline.

FWI is expanding rapidly and has been recognized as a 2024, 2025 and 2026 Top Workplace, offering excellent growth opportunities in a collaborative environment.

Position is contingent upon contract award

Work Schedule and Location:

Hybrid: This full-time hybrid position will work Monday through Friday, typically eight (8) hours per day, 40 hours per week with some onsite work at FTA headquarters in Washington, DC.

Responsibilities

• Coordinate internal administrative functions for the program and support the program manager
• Help run recipient workshops, webinars, oversight events and program meetings
• Book travel within GSA travel and per diem limits, track itineraries and prepare travel vouchers
• Track budgets and expenditures, payroll records, purchasing, and time and attendance
• Manage correspondence, filing, calendars and telephone support; assist with security processing
• Prepare and edit reports using input from program staff
• Maintain a suspense log so contract reports and urgent actions are delivered on time

Qualifications

Required:

• 4+ years of diversified clerical, administrative and general office experience
• Experience using Microsoft Word, Excel and PowerPoint
• Experience providing a broad range of administrative support, including budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration and telephone support
• Experience making travel arrangements and preparing travel vouchers in accordance with GSA travel and per diem rules

Desired:

• Experience coordinating in-person and virtual workshops or webinars
• Experience supporting a federal government contract

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

Negotiable