Administrative Assistant

FWI (FedWriters, Inc.); Washington (District of Columbia); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FWI (FedWriters, Inc.) seeks an Administrative Assistant to support the U.S. Department of Transportation's Federal Transit Administration. You will handle administrative tasks, travel coordination, budgets, and workshop logistics to ensure deadlines are met.

The role includes organizing meetings, preparing reports, processing travel vouchers, and maintaining critical records. This full-time hybrid position offers growth in a collaborative environment and benefits.

Qualifications

• 4+ years of diversified clerical, administrative and general office experience.
• Experience providing a broad range of administrative support, including budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration and telephone support.
• Experience making travel arrangements and preparing travel vouchers in accordance with GSA travel and per diem rules.

Responsibilities

• Coordinate internal administrative functions for the program and support the program manager.
• Help run recipient workshops, webinars, oversight events and program meetings.
• Book travel within GSA travel and per diem limits, track itineraries and prepare travel vouchers.
• Track budgets and expenditures, payroll records, purchasing, and time and attendance.
• Manage correspondence, filing, calendars and telephone support; assist with security processing.
• Prepare and edit reports using input from program staff.
• Maintain a suspense log so contract reports and urgent actions are delivered on time.

Skills

Clerical experience

Administrative support

Budget tracking

Travel arrangements

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Join our team as an Administrative Assistant and support the U.S. Department of Transportation's Federal Transit Administration (FTA) by providing administrative, travel and event support to a transit oversight program team. You will coordinate travel, budgets, correspondence and workshop logistics, ensure the program manager and review team meet every deadline.

FWI is expanding rapidly and has been recognized as a 2024, 2025 and 2026 Top Workplace, offering excellent growth opportunities in a collaborative environment.

• Position is contingent upon contract award**

Work Schedule and Location

Hybrid: This full-time hybrid position will work Monday through Friday, typically eight (8) hours per day, 40 hours per week with some onsite work at FTA headquarters in Washington, DC.

Responsibilities

• Coordinate internal administrative functions for the program and support the program manager


• Help run recipient workshops, webinars, oversight events and program meetings


• Book travel within GSA travel and per diem limits, track itineraries and prepare travel vouchers


• Track budgets and expenditures, payroll records, purchasing, and time and attendance


• Manage correspondence, filing, calendars and telephone support; assist with security processing


• Prepare and edit reports using input from program staff


• Maintain a suspense log so contract reports and urgent actions are delivered on time

Required Qualifications

• 4+ years of diversified clerical, administrative and general office experience


• Experience using Microsoft Word, Excel and PowerPoint


• Experience providing a broad range of administrative support, including budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration and telephone support


• Experience making travel arrangements and preparing travel vouchers in accordance with GSA travel and per diem rules

Desired

• Experience coordinating in-person and virtual workshops or webinars


• Experience supporting a federal government contract

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance


• Dental Insurance


• Vision Insurance


• Long-term and Short-term Disability Insurance


• Life Insurance


• 401(k) Plan


• Holiday Pay


• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

Negotiable