Accounting Assistant - Engineering Business Services Center

University of Illinois Urbana-Champaign; Urbana (IL); Hybrid; USD 38,000 - 46,000; Full time

Job summary

The University of Illinois Urbana-Champaign's Engineering Business Services Center seeks an Accounting Assistant to support purchasing, travel, and financial processing for faculty and staff. The role requires a high school diploma with accounting coursework or related experience and offers a 100% full-time civil service position with a competitive benefits package and potential hybrid work options.

You will handle T-Card travel, reimbursements, deposits, and voucher processing, ensuring

Qualifications

• High school diploma or equivalent.
• Any one or combination totaling one (1) year (12 months) from the categories below.
• Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months)
• Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)
• Work experience in bookkeeping, office support, or closely related experience

Responsibilities

• Assists with purchasing qualified travel expenses (airfare, conference registration, and hotel reservations) for faculty, staff, students, and Departmental guests using the Travel Card (T-Card) as a departmental cardholder and travel arranger. Performs all required functions in Chrome River (CR).
• Assists with processing travel reimbursements and miscellaneous expense reimbursements. Processes payments in accordance with University policy. Reviews and completes payments with accuracy and in a timely manner.
• Assists with processing various check deposits and incoming revenue received on behalf of the EBSC units, including registration payments, expense reimbursements, sponsorships, overpayments, etc.
• Prints monthly F&S vouchers and Illini Union Vouchers. Saves to retention file for monthly statement reconciliation.
• Other duties as assigned.

Skills

University policies knowledge

MS Word/Excel/Access

Communication skills

Customer service

Ask for supervisor when needed

Education

High school diploma

Accounting coursework

Tools

Banner

Excel

Email/Outlook

Job description

Accounting Assistant
Engineering Business Services Center
The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for an Accounting Assistant.

Duties & Responsibilities

• Assists with purchasing qualified travel expenses (airfare, conference registration, and hotel reservations) for faculty, staff, students, and Departmental guests using the Travel Card (T-Card) as a departmental cardholder and travel arranger. Performs all required functions in Chrome River (CR).
• Assists with processing travel reimbursements and miscellaneous expense reimbursements. Processes payments in accordance with University policy. Reviews and completes payments with accuracy and in a timely manner.
• Assists with processing various check deposits and incoming revenue received on behalf of the EBSC units, including registration payments, expense reimbursements, sponsorships, overpayments, etc.
• Prints monthly F&S vouchers and Illini Union Vouchers. Saves to retention file for monthly statement reconciliation.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling one (1) year (12 months) from the categories below:
• Course work in accounting, as measured by the following conversion table or its proportional equivalent:

6 semester hours equals one (1) year (12 months)

• Course work in any discipline as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

• Work experience in bookkeeping, office support, or closely related experience

Knowledge, Skills And Abilities

• Knowledge of university business and financial policies and procedures.
• Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
• Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
• Skill and accuracy in preparing University and Departmental forms.
• Accuracy, speed, and completeness in performance of tasks.
• Ability to communicate effectively and respond appropriately to others’ needs or concerns.
• Strong customer service skills.
• Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Accounting Assistant classification is $41,732.08 ($21.40/hour). Hybrid work options may be available for this position, with the ability to be on-site as needed per the University’s Workplace Flexibility policy . This position is not eligible for any type of sponsorship for work authorization.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .