Hybrid Accounting & Admin Specialist

Monroechamber; Cypress (TX); Hybrid; USD 55,000 - 65,000; Full time

Job summary

QPS Employment Group is seeking an Accounting & Administrative Specialist in Cypress, TX. This hybrid role supports day-to-day accounts payable/receivable and general admin tasks, with a focus on accurate financial recordkeeping and timely vendor payments.

The ideal candidate will have 2+ years in accounting support, proficiency with QuickBooks and Excel, and strong organizational skills. In-office presence is required at least three days per week during the training period.

Qualifications

• High school diploma or equivalent; degree preferred but not required.
• Two(2) or more years in accounts payable, accounts receivable, bookkeeping, or similar.
• Experience with QuickBooks, Sage, NetSuite or similar.
• Proficiency with Microsoft Excel and MS Office applications.

Responsibilities

• Receive, review, code, and enter vendor invoices accurately and timely.
• Verify invoices against purchase orders, approvals, and supporting documentation.
• Prepare and process vendor payments.
• Maintain accurate vendor records and documentation.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Monitor outstanding payables and upcoming payment obligations.
• Assist with credit card and expense reconciliations.
• Maintain organized accounts payable records.
• Generate and distribute customer invoices and statements.
• Record and apply customer payments accurately.
• Monitor AR aging and outstanding balances.
• Communicate professionally with customers regarding past-due invoices.
• Assist with collection efforts and follow up on receivables.
• Research and resolve billing and payment discrepancies.
• Maintain accurate customer account information.
• Assist with month-end reporting and reconciliations.

Skills

Strong organizational skills

Time management

Professional communication

Independence and teamwork

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

QuickBooks

Sage

NetSuite

Excel

MRP/ERP systems

Job description

QPS Employment Group is seeking an Accounting & Administrative Specialist in Cypress, TX. This hybrid role supports day-to-day accounts payable/receivable and general admin tasks, with a focus on accurate financial recordkeeping and timely vendor payments.

The ideal candidate will have 2+ years in accounting support, proficiency with QuickBooks and Excel, and strong organizational skills. In-office presence is required at least three days per week during the training period.