HVAC Service Estimator & Proposal Coordinator

System One; Chandler (AZ); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Company-provided laptop

Company-provided cellphone

Health insurance

401(k)

PTO

Job summary

System One is seeking an HVAC Service Estimator & Proposal Coordinator in Chandler, AZ. This hybrid, full-time role focuses on developing estimates, pricing, and preparing proposals for service and replacement work.

You will review technician reports, coordinate with vendors, and manage customer communications while supporting process improvements and CRM records. A strong HVAC background and Excel expertise are essential.

Qualifications

• 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations.
• Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices.
• Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software.
• Excellent communication and customer service skills.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.

Responsibilities

• Review technician reports, service notes, and site photos to develop repair and replacement estimates.
• Prepare accurate labor, material, and equipment cost estimates.
• Source pricing and negotiate with vendors and subcontractors.
• Draft, submit, and track professional proposals and repair quotes.
• Coordinate sold-job handoffs to service and operations teams.
• Manage purchase orders, equipment lead times, and material tracking.
• Serve as a primary point of contact for customers regarding estimates and proposal status.
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives.

Skills

HVAC estimating

Communication

Organization

Time management

Proposal writing

Tools

Excel

CRM systems

Estimating software

Microsoft Office 365

Job description

HVAC Service Estimator & Proposal Coordinator

Chandler, AZ | Full-Time | Hybrid Opportunity

Key Responsibilities:

• Review technician reports, service notes, and site photos to develop repair and replacement estimates
• Prepare accurate labor, material, and equipment cost estimates
• Source pricing and negotiate with vendors and subcontractors
• Draft, submit, and track professional proposals and repair quotes
• Coordinate sold-job handoffs to service and operations teams
• Manage purchase orders, equipment lead times, and material tracking
• Serve as a primary point of contact for customers regarding estimates and proposal status
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives

Qualifications:

• 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
• Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
• Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
• Excellent communication and customer service skills
• Strong organizational skills with the ability to manage multiple deadlines and priorities

What's Offered:

• Competitive hourly pay
• PTO, paid holidays, and sick time
• Hybrid work schedule available after introductory period
• Company-provided laptop and cellphone
• Health insurance, 401(k), and additional benefits

Ref: #673-STS Denver