HVAC Scheduling Coordinator

Team Sunshine Construction, LLC; Hudson (MA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid Time Off

Paid Holidays

Career growth and advancement

Job summary

Team Sunshine Construction, LLC in Hudson, MA, is seeking an organized HVAC Project Coordinator to oversee scheduling and coordination of residential HVAC projects from start to finish. This role ensures installations move smoothly, inspections occur on time, and customers stay informed.

You will work with installers, technicians, warehouse staff and local authorities, maintain CRM records, and support project logistics.

Qualifications

• Strong organizational and time management abilities.
• Excellent communication and customer service skills.
• Ability to manage multiple projects and priorities simultaneously.
• Comfortable using CRM software, Microsoft Office, and Google Workspace.

Responsibilities

• Coordinate and schedule residential HVAC installations, inspections, and service appointments.
• Serve as the primary point of contact for customers via phone and email.
• Coordinate with installers, technicians, warehouse staff, permitting, operations, and local building departments.
• Maintain accurate project records in the CRM, including permits and equipment information.
• Resolve scheduling conflicts and support additional administrative tasks as needed.

Skills

Organizational skills

Communication

CRM proficiency

Multi-project management

Tools

CRM software

Microsoft Office

Google Workspace

Job description

Team Sunshine is obsessed with being New England's Premier Installer and leaving no doubt with our guys this is the best company to be at in New England. We aren't perfect but we are highly committed to nailing that goal and are looking for professionals who want to build this company to that ideal.

Team Sunshine is obsessed with becoming New England's Premier Installer and leaving no doubt that this is the best company to work for in the region. We aren't perfect, but we are highly committed to achieving that goal and are looking for professionals who want to help build the company into that vision.

We are seeking an organized, detail-oriented HVAC Project Coordinator to oversee the scheduling and coordination of residential HVAC projects from start to finish. This role is critical to ensuring installations move smoothly, inspections are completed on time, customers stay informed, and our installation teams have everything they need to succeed.

Key Responsibilities

• Coordinate and schedule residential HVAC installations, inspections, and service appointments while ensuring projects remain on schedule.
• Serve as the primary point of contact for customers, providing timely updates and exceptional customer service via phone and email.
• Coordinate with installers, technicians, warehouse staff, permitting, operations, and local building departments to keep projects moving efficiently.
• Track project milestones and maintain accurate records in the company's CRM, ensuring all permits, equipment information, and required documentation are complete.
• Resolve scheduling conflicts, assist with project logistics, and support additional administrative and project coordination tasks as needed.

Qualifications

• Previous experience in project coordination, scheduling, dispatching, or office administration (HVAC, construction, plumbing, electrical, or home services preferred).
• Excellent organizational and time management skills.
• Strong communication and customer service abilities.
• Ability to manage multiple projects and priorities simultaneously.
• Comfortable using CRM software, Microsoft Office, and Google Workspace.
• Detail-oriented with strong problem-solving skills.
• Ability to thrive in a fast-paced environment.

Benefits

We offer a highly competitive compensation and benefits package, including:

• Health, dental and visioninsurance
• Paid Time Off
• Paid Holidays
• Opportunities for career growth and advancement

Compensation

Starting at $22-24/hour+, depending on experience.