HVAC Sales Admin Coordinator – Events & Projects

Midwest Applied Solutions; Hillside (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

Midwest Applied Solutions, Hillside, IL, is seeking a Sales Administrative Assistant to support the sales team with expense reporting, event planning, and project paperwork. This in-office role emphasizes organization, accuracy, and strong communication with sales engineers, project managers, and customers.

You will handle expense reports, plan customer events, coordinate with manufacturers for co-sponsored activities, and assist with submittals, O&M manuals, and project files.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative, office, or customer service experience.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• Strong organizational skills and comfort juggling several tasks at once.

Responsibilities

• Expense Reports: Collect receipts and prepare expense reports for sales leadership; review and submit on time per policy.

Skills

Organization

Communication

Accuracy

Ownership

Adaptability

Education

High school diploma or equivalent

Associate's degree

Tools

Microsoft Office

ERP/CRM system

Job description

Midwest Applied Solutions, Hillside, IL, is seeking a Sales Administrative Assistant to support the sales team with expense reporting, event planning, and project paperwork. This in-office role emphasizes organization, accuracy, and strong communication with sales engineers, project managers, and customers.

You will handle expense reports, plan customer events, coordinate with manufacturers for co-sponsored activities, and assist with submittals, O&M manuals, and project files.