HVAC Project Manager — Commercial Retrofit Lead

SMART AIR SYSTEMS INC; Deerfield Beach (FL); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Simple IRA with employer match

Health Insurance

PTO

Job summary

Smart Air Systems Inc. in Deerfield Beach, FL, seeks a Project Manager — Commercial HVAC to oversee retrofit schedules, equipment, and materials while coordinating between customers, subcontractors, vendors, and sales teams.

The role demands strong organizational and communication skills, with experience managing multiple commercial HVAC projects from kickoff to closeout. Competitive benefits and a growth-focused team await.

Qualifications

• Strong communication skills, detail-oriented, and able to prioritize multiple projects.
• Must be able to pass a background check and drug screening.
• Organized, self-starting, open listener and communicator.

Responsibilities

• Oversee and support Sales Managers across multiple job sites, including weekly scheduling, field support, and project follow-up
• Manage General Contractor (GC) projects through site visits, coordination, and ongoing project oversight
• Lead pre-construction (“premortem”) meetings to review job walk notes, materials, manpower planning, subcontractor coordination, and project logistics
• Facilitate post-project (“postmortem”) meetings to evaluate project performance, technician feedback, customer follow-up, and process improvements
• Partner with foremen to provide quarterly and annual performance feedback for retrofit technicians, including 90-day reviews, assessments, and 360 evaluations
• Prepare bids and proposals for General Contract projects, including estimating, subcontractor/vendor coordination, and project documentation
• Review project submittals and manage RFIs, change orders, permits, and equipment procurement in coordination with project teams
• Assist Project Administrators with customer communication, billing support, and project-related inquiries
• Attend and contribute to weekly operations meetings and monthly safety/workers’ compensation meetings
• Establish trust and build strong relationships with internal and external teams.
• Find creative solutions with a collaborative approach.

Skills

Strong communication

Detail-oriented

Multi-project prioritization

Job description

Smart Air Systems Inc. in Deerfield Beach, FL, seeks a Project Manager — Commercial HVAC to oversee retrofit schedules, equipment, and materials while coordinating between customers, subcontractors, vendors, and sales teams.

The role demands strong organizational and communication skills, with experience managing multiple commercial HVAC projects from kickoff to closeout. Competitive benefits and a growth-focused team await.