HVAC Project Coordinator - Sales & Engineering Support

Ambient Enterprises; Berkeley Heights (NJ); In loco; USD 39.000 - 44.000; Tempo pieno

Descrizione del lavoro

Ambient Enterprises is seeking a detail-oriented Project Coordinator to support Sales and Engineering teams on HVAC projects from order entry to completion. You will coordinate orders, paperwork, billing, and project updates with customers, vendors, and internal teams to keep programs on schedule.

Ideal candidates have strong organizational skills, experience in project coordination or sales support, and proficiency with Microsoft Word, Excel, and Outlook.

Competenze

• Experience in project coordination, sales support, customer service, operations, or similar role preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple projects and priorities.

Mansioni

• Coordinate projects from order entry through completion and closeout.
• Review customer purchase orders, project information, and order details for accuracy.
• Prepare and process purchase orders, releases, and other project documentation.
• Coordinate with vendors and internal teams on orders, lead times, shipments, and project changes.
• Review order acknowledgements to ensure equipment, pricing, and customer information are correct.
• Maintain accurate project files, records, and tracking spreadsheets.
• Update project and billing information in internal systems.
• Review customer invoices and collaborate with Accounting to resolve discrepancies.
• Provide project status updates to Sales, customers, and other team members as needed.
• Assist with warranty and other project-related administrative tasks.
• Follow up on open items and ensure projects stay on schedule.
• Close out completed projects and ensure all documentation is complete.

Conoscenze

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multitasking

Teamwork

Microsoft Word

Microsoft Excel

Microsoft Outlook

Purchase orders / Invoices

Pricing

Follow-up / problem-solving

Learn new software

Strumenti

None

Descrizione del lavoro

Ambient Enterprises is seeking a detail-oriented Project Coordinator to support Sales and Engineering teams on HVAC projects from order entry to completion. You will coordinate orders, paperwork, billing, and project updates with customers, vendors, and internal teams to keep programs on schedule.

Ideal candidates have strong organizational skills, experience in project coordination or sales support, and proficiency with Microsoft Word, Excel, and Outlook.