HVAC Project Coordinator: Own & Deliver Projects

Custom Mechanical Solutions Inc.; Bellevue, Northern (WA, KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Retirement options

Job summary

Custom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, with deep expertise in healthcare, education, data centers, and retrofit projects. We work with top manufacturers to meet performance and sustainability goals—always focused on quality, care, and progress.

If you're ready to grow your career, we’re glad you found us. At CMS, you’ll join a team that supports your development and gives you space to make an impact.

Qualifications

• Associate’s Degree or a minimum of two (2) years of project management, HVAC or related experience.
• Strong written and verbal communication skills; detail-oriented and organized.

Responsibilities

• Capable of managing mechanical projects ranging from $10,000 to $1,000,000.
• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews.
• Responsible for the timely completion of assigned projects by managing schedules.
• Communicates with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Coordinates scope of project; budgets, performance and close-out with customers.
• Ensures compliance with internal equipment ordering processes.
• Responsible for entering equipment orders and issuing purchase orders to vendors.
• Compares estimated ship dates with contractors’ project schedules.
• Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects.
• Generates service work orders for equipment start-ups and service visits.
• Assists project management team with requested documentation from our customers (equipment manuals, spare parts and filter lists).
• Ensures the project management team has copies of the general contractor’s payment and performance bonds on all public projects.
• Keeps internal project management templates and procedures up to date.
• Shadows Project Managers and participates in CMS provided training classes.
• Participates in vendor webinars and reports back to the project management team with new information, changes and updates.
• Visits jobsites with Sales Engineers to gain a better understanding of our equipment and industry.
• Opportunity for advancement into Project Management role

Skills

Project coordination

Customer communication

Education

Associate’s Degree or 2 years PM HVAC experience

Job description

Custom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, with deep expertise in healthcare, education, data centers, and retrofit projects. We work with top manufacturers to meet performance and sustainability goals—always focused on quality, care, and progress.

If you're ready to grow your career, we’re glad you found us. At CMS, you’ll join a team that supports your development and gives you space to make an impact.