HVAC Project Coordinator — Installations & Scheduling

One Hour Heating & Air Conditioning of San Diego, CA; San Diego (CA); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Paid Birthday and Work Anniversary

Paid Holidays

On-site Gym and Shower Access

100% Paid Health Insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

401(k) matching

Dental insurance

Employee discounts

Job summary

One Hour Heating & Air Conditioning of San Diego, CA is seeking an HVAC Installation Coordinator to own residential installation projects from sold job to final inspection. You will verify equipment sizing, order materials, and keep crews prepared while coordinating with sales, installers, suppliers, and ownership.

The role emphasizes strong organizational skills, clear communication with customers and teams, and ownership of scheduling and material issues.

Qualifications

• Residential HVAC installation experience or coordination experience including sizing, selection, compatibility, and ordering.
• Ability to read proposals, equipment specifications, and job documentation and catch missing/incorrect information before installation.
• Strong organization, attention to detail, and follow-through across multiple active jobs.
• Clear communication with customers, installers, sales staff, and suppliers.
• Confidence taking ownership, resolving scheduling and material issues, and escalating decisions when needed.
• ServiceTitan experience preferred; comfort with purchasing, scheduling, and office software.

Responsibilities

• Review sold jobs, proposals, site information, and project requirements before scheduling or ordering.
• Verify equipment sizing, specifications, system compatibility, and required accessories against project requirements and supporting load calculations.
• Order HVAC equipment, parts, and installation materials; confirm model numbers, quantities, pricing, availability, and delivery dates.
• Coordinate deliveries and staging so installers have the equipment, materials, and job information they need before arriving on site.
• Manage shortages, backorders, substitutions, returns, credits, and warranty paperwork; confirm technical suitability before substitutions.
• Schedule installation crews, customers, and subcontractors; communicate changes and keep jobs moving.
• Coordinate required testing, inspections, and corrections through final approval.
• Keep customers informed about installation dates, preparation, progress, changes, and next steps.
• Maintain accurate job notes, purchase orders, schedules, documents, and follow-up tasks in ServiceTitan.
• Track incomplete work and punch-list items, coordinate follow-up visits, and verify documentation and customer follow-through before closing jobs.

Skills

HVAC coordination

Equipment sizing

Proposal reading

Organization

Communication

Ownership

Tools

ServiceTitan

Job description

One Hour Heating & Air Conditioning of San Diego, CA is seeking an HVAC Installation Coordinator to own residential installation projects from sold job to final inspection. You will verify equipment sizing, order materials, and keep crews prepared while coordinating with sales, installers, suppliers, and ownership.

The role emphasizes strong organizational skills, clear communication with customers and teams, and ownership of scheduling and material issues.