HVAC Project Coordinator - Entry Level

First Roles; Whippany (NJ); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Paid time off

Holidays

Job summary

First Roles in Whippany, NJ is seeking an HVAC Project Coordinator - Entry Level to support estimating for commercial construction. You will analyze specifications, read blueprints, and prepare complete BAS/HVAC cost estimates.

The role reports to the Controls Department Manager, requires 2+ years HVAC estimating/blueprint reading experience, and involves onsite work with occasional travel. Onsite work only.

Qualifications

• 2+ years of experience in HVAC estimating and/or service and controls field experience.
• Experience with commercial construction, HVAC and blueprint reading.
• Excellent verbal and written communication skills; ability to collaborate with clients, contractors, and design teams.

Responsibilities

• Review project specifications, blueprints, and documents to determine HVAC scope and estimate costs.
• Develop detailed HVAC cost estimates for various projects; align with budgets and schedules.
• Maintain clear communication with owners, general contractors, engineers, architects, and other stakeholders throughout the estimation process.
• Attend pre-bid meetings and site visits to understand scope, timeline, and challenges.
• Prepare bids and proposals with detailed HVAC scopes of work and ensure compliance with specs.

Skills

HVAC estimating

Communication skills

Estimating software

Microsoft Office

Detail oriented

Driver's license

Tools

Estimating software

Microsoft Excel

Microsoft Word

Job description

HVAC Project Coordinator - Entry Level

Whippany, New Jersey

$54,983 per year - estimated

Job Description

We are seeking a motivated and committed individual who is interested in building a career and growing with our company. The Building Automation and Controls Estimator will report to the Controls Department Manager and be responsible for estimating new and existing commercial construction projects, including developing complete building automation system proposals. This role requires strong technical expertise, attention to detail, and effective communication skills. You will interface heavily with our Design Engineers, Project Managers, Vendors and Customers to ensure each project is accurately estimated and properly supported from the bidding stage though project award. This position will perform detailed takeoffs and scope reviews of mechanical plans and specifications, with a focus on building automation systems (BAS), HVAC controls and low-voltage control wiring. MUST HAVE Commercial Construction, HVAC and Blueprint reading experience.

Duties

• Document Analysis: Review and analyze project specifications, blueprints, and other relevant documents to determine the scope of HVAC work and estimate materials, labor, and equipment costs.
• Estimate Development: Develop detailed and accurate HVAC cost estimates for a variety of projects, including new construction, renovation, and retrofitting. Ensure that estimates are aligned with project budgets and schedules.
• Collaboration & Communication: Maintain clear and effective communication with owners, general contractors, engineers, architects, and other stakeholders. Address questions and clarify requirements as needed throughout the estimation process.
• Meetings & Coordination: Attend pre-bid meetings and site visits. Participate in meetings to ensure a thorough understanding of the project scope, timeline, and any challenges or changes.
• Project Support: Assist in the preparation of bids and proposals, including creating detailed HVAC scopes of work and ensuring compliance with project specifications and industry standards.
• Risk Management: Identify and assess potential risks or discrepancies in project documentation and work closely with project teams to mitigate issues before they impact cost or schedule.
• Continuous Improvement: Stay updated on the latest industry trends, materials, and techniques to enhance estimating accuracy and efficiency. Proactively suggest improvements to processes and systems.
• Mentoring: Provide guidance and mentorship to junior estimators and other team members as needed.

Skills

• Experience: 2+ years of experience in HVAC estimating and/or service and controls field experience.
• In-depth knowledge of HVAC systems, equipment, materials, and installation practices.
• Excellent verbal and written communication skills with the ability to effectively collaborate with various stakeholders, including clients, contractors, and design teams.
• Proficient in estimating software and Microsoft Office Suite (Excel, Word, etc.).
• Strong attention to detail and ability to accurately calculate material, labor, and equipment costs.
• Comfortable working within a deadline driven work environment.
• Must be extremely organized and have the ability to work successfully independently and as part of a team.
• Driver's license: Must have a valid driver's license due to required travel to/from jobsites from time to time.
• Legally authorized to work in the US: No sponsorship is available now or in the future.
• Ability to Work Onsite in Whippany, NJ: No remote work is available for this position.

Work Environment

This position requires a combination of office-based work and occasional site visits. Some travel may be required depending on project locations. We are business casual Mon-Fri, with jeans permitted on Fridays.

Hours

Mon - Friday, 8:00 am - 4:30 pm, with occasional additional time required when business needs dictate.

Benefits

• Medical insurance (3 plans to choose from)
• Benefits concierge service to assist with benefits questions, claims, finding physicians
• Prescription drug coverage
• Dental insurance
• Vision insurance
• Life insurance (fully funded by Air Group on day one of employment)
• Life insurance buy-up options available at affordable cost, including for spouse and children
• Accidental Death and Dismemberment coverage (fully funded by Air Group on day one of employment)
• AFLAC plan access (several to choose from)
• Pet insurance
• Identity theft insurance
• Paid time off (vacation/sick)
• Bereavement leave
• 8 company paid holidays
• 401k with a generous company match
• Financial advisory services for you and your spouse (free)
• On-going training events throughout the year
• Company merch
• A culture rooted in teamwork
• Professional, clean and organized in-office work environment

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance