HVAC Project Coordinator & Admin Lead

Midwest Applied Solutions; Boise (ID); On-site; USD 55,000 - 85,000; Full time

Job summary

Midwest Applied Solutions is seeking a Project Administrator to manage administration, implementation and management of commercial HVAC equipment projects and to deliver on our high standards for customer satisfaction.

You will handle project scope, budgets, schedules, and customer communications, generate service work orders, manage invoices and vendor documents, and support the project management team with project records and templates across diverse projects.

Responsibilities

• Capable of managing mechanical projects ranging from $10,000 to $1,000,000
• Establishes professional relationships with customers and maintains status reports and reviews
• Responsible for the timely completion of assigned projects by managing schedules
• Communicates with customers, building owners, contractors, other trades, subcontractors, and field staff
• Coordinates scope of project; budgets, performance and close-out with customers
• Ensures compliance with internal equipment ordering processes
• Responsible for entering equipment orders and issuing purchase orders to vendors
• Compares estimated ship dates with contractors’ project schedules
• Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects
• Generates service work orders for equipment start-ups and service visits
• Assists PM with requested documents (manuals, spare parts, filters)
• Keeps bonds and compliance docs for public projects
• Keeps internal project management templates up to date

Job description

Midwest Applied Solutions is seeking a Project Administrator to manage administration, implementation and management of commercial HVAC equipment projects and to deliver on our high standards for customer satisfaction.

You will handle project scope, budgets, schedules, and customer communications, generate service work orders, manage invoices and vendor documents, and support the project management team with project records and templates across diverse projects.