HVAC & Plumbing Service Project Manager

United Mechanical; Alameda (CA); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Flexible Time Off

401(k) with company match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

United Mechanical in Alameda, CA, is seeking a Service Project Manager to oversee HVAC and plumbing service projects from initial estimation through final completion.

You will coordinate with clients, internal teams, vendors, and subcontractors to ensure on-time, on-budget delivery while maintaining safety and quality standards. The role emphasizes leadership, mentoring, and accuracy in cost control.

Qualifications

• Bachelor’s degree in engineering (mechanical, industrial, etc.), Construction Management, or related field experience.
• 5-7 or more years of work experience in project engineering in HVAC, MEP, or construction.
• Extensive knowledge of HVAC systems, plumbing, ductwork, piping, refrigeration, and energy efficiency solutions.
• Deep understanding of HVAC and plumbing systems, service processes, and industry standards.
• Digitally savvy, including excellent PC application skills and the ability to quickly learn numerous custom software applications.
• Proficiency in estimating and project management software (e.g., Procore, Bluebeam, Fast Pipe, & Fast Duct).
• Familiarity with HVAC load calculations and system design.

Responsibilities

• Analyze project requirements and customer needs to develop accurate cost estimates for HVAC and plumbing service work, including repairs, replacements, and retrofits.
• Review drawings, specifications, and other documents to determine project scope and material requirements.
• Collaborate with service technicians, project managers, and sales teams to ensure estimates align with operational capabilities and customer expectations.
• Actively mentor assigned support personnel.
• Source and evaluate multiple vendor quotes for equipment, materials, and subcontractor services to ensure cost-effective solutions.
• Prepare comprehensive proposals that outline labor, materials, and overhead costs, ensuring alignment with company pricing strategies and industry standards.
• Communicate with customers to clarify project details, answer questions, and provide recommendations to optimize system performance and cost efficiency.
• Track and manage bid deadlines, revisions, and approvals, ensuring timely and accurate submission of estimates.
• Oversee post-estimate project handoff, providing clear scope, schedule & budget details to field personnel and service teams.
• Manage HVAC and plumbing service projects from planning to completion, ensuring on-time and on-budget delivery.
• Coordinate with labor force leadership to ensure seamless project execution.
• Monitor project progress, managing any challenges to maintain efficiency and quality standards.
• Manage multiple projects and bid opportunities simultaneously.
• Utilize company CRM, bid, and project management platforms.
• Create a detailed schedule that aligns with customer expectations, equipment lead times, and field team availability.
• Communicate with customers throughout the project lifecycle, providing updates, ensuring satisfaction, and addressing concerns.
• Ensure compliance with safety regulations, industry standards, and company policies.
• Oversee procurement of materials, equipment, and labor resources for assigned projects.
• Track project costs and manage profitability, adjusting as necessary to stay within budget.
• Maintain accurate documentation, including contracts, change orders, and project reports.
• Prepare required closeout package.
• Stay informed about industry trends, new technologies, and best practices to improve service operations.
• Coordinate with Area Supervisors and Foremen to schedule projects, maintenance, and repairs efficiently.

Skills

Communication

Organization

Multitasking

Negotiation

Decision making

Analytical thinking

Team leadership

Documentation

Travel willingness

Education

Bachelor’s degree in engineering

Tools

Procore

Bluebeam

Fast Pipe

Fast Duct

Job description

United Mechanical in Alameda, CA, is seeking a Service Project Manager to oversee HVAC and plumbing service projects from initial estimation through final completion.

You will coordinate with clients, internal teams, vendors, and subcontractors to ensure on-time, on-budget delivery while maintaining safety and quality standards. The role emphasizes leadership, mentoring, and accuracy in cost control.