HVAC Parts Purchasing Coordinator – Fast & Accurate

Energy Jobline ZR; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Interior Climate Solutions is seeking a Purchasing Coordinator to manage the purchasing process from initial requests by technicians or Service Managers through final delivery and job completion. You will work closely with technicians, Service Managers, Operations Managers, dispatchers, vendors, and accounting to ensure parts are purchased at competitive prices and delivered quickly.

The ideal candidate thrives in a fast-paced environment, demonstrates urgency and accuracy, and can manage

Qualifications

• Two or more years of purchasing, procurement, parts coordination, supply chain, or related experience.
• HVAC, refrigeration, plumbing, electrical, construction, automotive parts, or facilities maintenance experience is strongly preferred.
• Familiarity with HVAC equipment, parts, model numbers, serial numbers, and supply houses is a significant advantage.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Strong attention to detail and commitment to accurate documentation.
• Comfortable communicating with technicians, vendors, customers, and company leadership.
• Proficiency with Microsoft Outlook, Excel, and purchasing or work-order management systems.

Responsibilities

• Receive and process purchasing requests from technicians, Service Managers, dispatchers, and Operations Managers.
• Identify and source HVAC, refrigeration, electrical, plumbing, and general facility repair parts.
• Contact local vendors to confirm pricing, availability, and delivery times.
• Create and manage purchase orders in accordance with company procedures.
• Verify that every purchase is connected to the correct customer, work order, technician, and job.
• Track outstanding orders and provide regular updates to technicians and management.
• Escalate urgent requests that could cause downtime or delay job completion.
• Assist with warranty returns, credits, core returns, and unused material returns.
• Maintain purchasing records, vendor information, pricing, and order documentation.
• Help develop vendor relationships and purchasing programs.

Skills

Organizational skills

Communication skills

Problem solving

Attention to detail

Multitasking

Dependability

Tools

Microsoft Outlook

Excel

Purchasing/work-order systems

Job description

Interior Climate Solutions is seeking a Purchasing Coordinator to manage the purchasing process from initial requests by technicians or Service Managers through final delivery and job completion. You will work closely with technicians, Service Managers, Operations Managers, dispatchers, vendors, and accounting to ensure parts are purchased at competitive prices and delivered quickly.

The ideal candidate thrives in a fast-paced environment, demonstrates urgency and accuracy, and can manage