HVAC Parts & Inventory Lead

SSH Real Estate; Willow Grove (PA); On-site; USD 42,000 - 60,000; Full time

Job summary

SSH Facilities is seeking a Parts Coordinator to manage procurement, inventory, and distribution of HVAC and plumbing parts. You will ensure technicians have the right parts for service calls and installations while keeping inventory accurate and costs in check.

You will source parts from approved vendors, maintain supplier relationships, and utilize ServiceTitan for inventory management within a dynamic field service environment, supporting residential and commercial operations.

Qualifications

• Must have high school diploma or equivalent.
• Minimum 2 years in inventory, warehouse, purchasing, or parts management.
• Proficiency with inventory management software and Microsoft Office.
• Excellent organizational and time management skills.
• Strong communication and customer service abilities.
• Valid driver’s license with acceptable driving record.

Responsibilities

• Maintain accurate inventory levels of HVAC and plumbing parts and equipment.
• Monitor stock quantities and establish min/max levels.
• Investigate and resolve inventory discrepancies.
• Organize warehouse and storage areas for efficient retrieval.
• Source and purchase parts from approved vendors.
• Negotiate pricing, rebates, warranties, and delivery schedules.
• Maintain relationships with suppliers and distributors.
• Monitor vendor performance regarding pricing, quality, and delivery times.
• Ensure timely delivery or staging of parts for service/installation jobs.
• Communicate parts availability and delivery timelines to operations and service teams.
• Process returns, warranty claims, and core returns with vendors.
• Ensure compliance with company safety policies and procedures.
• Utilize inventory management, purchasing, and ERP/service management software.
• Track inventory turnover, stockouts, obsolete inventory, and purchasing trends.
• Recommend process improvements to increase efficiency and reduce costs.

Skills

Organizational skills

Time management

Communication

Customer service

Education

High school diploma or equivalent

Tools

ServiceTitan

Successware

FieldEdge

Microsoft Office

Job description

SSH Facilities is seeking a Parts Coordinator to manage procurement, inventory, and distribution of HVAC and plumbing parts. You will ensure technicians have the right parts for service calls and installations while keeping inventory accurate and costs in check.

You will source parts from approved vendors, maintain supplier relationships, and utilize ServiceTitan for inventory management within a dynamic field service environment, supporting residential and commercial operations.