HVAC Operations & Permits Coordinator

Century Mechanical Holdings; Harwich Port (MA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Century Mechanical Holdings is seeking an HVAC HR / Permit Coordinator to support daily office operations, manage permitting activities, coordinate preventive maintenance scheduling and maintain HR documentation. This role collaborates with field teams, managers, vendors, municipalities, and staff to ensure compliance and efficiency.

Responsibilities include onboarding, employee records, scheduling, and general administrative tasks, with payroll not included.

Qualifications

• Experience in HVAC, construction, service coordination or office management.
• Knowledge of permitting processes and municipal requirements.
• Excellent communication and customer service skills.

Responsibilities

• Support permitting & compliance by coordinating submissions, inspections and records.
• Coordinate preventative maintenance scheduling and documentation for commercial and residential clients.
• Provide HR administrative support including onboarding, filings, training records, and recruiting coordination.
• Handle general administrative duties and data entry across company systems.

Skills

Organizational skills

Communication skills

HR administration

Office management

Tools

ServiceTitan

QuickBooks Online

Microsoft Office

Google Workspace

Scheduling software

Job description

Century Mechanical Holdings is seeking an HVAC HR / Permit Coordinator to support daily office operations, manage permitting activities, coordinate preventive maintenance scheduling and maintain HR documentation. This role collaborates with field teams, managers, vendors, municipalities, and staff to ensure compliance and efficiency.

Responsibilities include onboarding, employee records, scheduling, and general administrative tasks, with payroll not included.