HVAC Office Operations AssociatePermit Coordinator

Great White Mechanical, LLC; Midland Park (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Health insurance

Paid time off

Job summary

A leading HVAC company in Midland Park, NJ is seeking an HVAC Office Operations Associate/Permit Coordinator to streamline operations and ensure compliance with local regulations. The role requires strong organizational and communication skills, along with proficiency in Service Titan. Ideal candidates should have over 5 years of experience in office operations within the HVAC industry and a positive, team-oriented mindset, fostering growth in a supportive work environment.

Qualifications

• 5+ years of experience in office operations in the HVAC industry.
• Attention to detail and accuracy.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate and process HVAC permits efficiently.
• Maintain organized records of permits and compliance documents.
• Assist in answering customer phone calls and scheduling technicians.

Skills

Strong organizational skills

Excellent communication skills

Proficiency in Service Titan

Ability to multitask

Knowledge of local building codes

Education

High school diploma or equivalent

Additional education in business or HVAC

Job description

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Health insurance
• Paid time off

About the Role:

Join Great White Mechanical, LLC as an HVAC Office Operations Associate/Permit Coordinator and play a vital role in our dynamic team! In this position, you will streamline our operations and ensure compliance with local regulations, making a tangible impact in the HVAC industry.

Responsibilities:

• Coordinate and process HVAC permits efficiently to ensure timely project execution.
• Maintain organized records of all permits, installation jobs, and compliance documents.
• Assist in answering customer phone calls, scheduling and dispatching technicians for service calls and installations.
• Communicate with local municipalities to ensure adherence to building codes and regulations.
• Provide administrative support to the operations team and management as needed.
• Respond to customer inquiries regarding permits and project statuses.
• Contribute to improving operational processes and workflows.

Requirements:

• High school diploma or equivalent; additional education in business or HVAC preferred.
• 5+ years of experience in office operations in the HVAC industry.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both verbal and written.
• Proficiency in Service Titan.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of local building codes and permit processes is a plus.
• Positive attitude and a team-oriented mindset.

About Us:

Great White Mechanical, LLC has been a trusted leader in the HVAC industry for over a decade, serving Midland Park, NJ, and surrounding areas. Our commitment to quality service and customer satisfaction has earned us a loyal clientele, while our supportive work environment fosters growth and teamwork among our employees.