HVAC Office Operations Associate/Permit Coordinator

Great White Mechanical, LLC; Midland Park (NJ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Health insurance

Paid time off

Job summary

Great White Mechanical, LLC is seeking an HVAC Office Operations Associate/Permit Coordinator to streamline operations and ensure compliance with local regulations in Midland Park, NJ. The role focuses on processing permits, maintaining records, and supporting the operations team.

Candidates should have 5+ years in HVAC office operations, strong organizational and communication skills, and familiarity with building codes.

Qualifications

• High school diploma or equivalent; HVAC or business education preferred.
• 5+ years of experience in office operations in the HVAC industry.
• Strong organizational and communication skills, with accuracy and attention to detail.
• Ability to multitask and thrive in a fast-paced environment.
• Knowledge of local building codes and permit processes is a plus.

Responsibilities

• Coordinate and process HVAC permits to support timely project execution.
• Maintain organized records of permits, installation jobs and compliance docs.
• Assist in answering customer calls, scheduling and dispatching technicians.
• Communicate with local municipalities to ensure adherence to codes and regulations.
• Provide administrative support to the operations team and management as needed.
• Respond to customer inquiries regarding permits and project statuses.
• Contribute to improving operational processes and workflows.

Skills

Organizational skills

Written and verbal communication

Multitasking

Attention to detail

Team-oriented mindset

Education

High school diploma or equivalent

Business or HVAC education preferred

Tools

Service Titan

Job description

Benefits

• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Health insurance
• Paid time off

About the Role

Join Great White Mechanical, LLC as an HVAC Office Operations Associate/Permit Coordinator and play a vital role in our dynamic team! In this position, you will streamline our operations and ensure compliance with local regulations, making a tangible impact in the HVAC industry.

Responsibilities

• Coordinate and process HVAC permits efficiently to ensure timely project execution.
• Maintain organized records of all permits, installation jobs, and compliance documents.
• Assist in answering customer phone calls, scheduling and dispatching technicians for service calls and installations.
• Communicate with local municipalities to ensure adherence to building codes and regulations.
• Provide administrative support to the operations team and management as needed.
• Respond to customer inquiries regarding permits and project statuses.
• Contribute to improving operational processes and workflows.

Requirements

• High school diploma or equivalent; additional education in business or HVAC preferred.
• 5+ years of experience in office operations in the HVAC industry.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both verbal and written.
• Proficiency in Service Titan.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of local building codes and permit processes is a plus.
• Positive attitude and a team-oriented mindset.

About Us

Great White Mechanical, LLC has been a trusted leadership in the HVAC industry for over a decade, serving Midland Park, NJ, and surrounding areas. Our commitment to quality service and customer satisfaction has earned us a loyal clientele, while our supportive work environment fosters growth and teamwork among our employees.