HVAC Materials & Procurement Specialist — Growth & Benefits

Riddleberger Brothers, Inc.; Mount Crawford (VA); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Plan with Roth IRA option

Paid vacation and holidays

Annual bonus opportunities

Company vehicle

Job summary

Riddleberger Brothers, Inc. is seeking a Procurement Coordinator to join its Mount Crawford, VA service team.

The role focuses on managing purchasing processes, vendor relationships, inventory, and material logistics to keep service operations running smoothly. You will develop purchasing procedures, coordinate material orders, issue purchase orders with accurate details, and support various teams with timely sourcing and cost-effective solutions.

Qualifications

• Minimum of three years of experience in the commercial HVAC industry.
• Experience in materials purchasing preferred.
• Proficiency with Microsoft Office including Word, Outlook, and Excel.
• Working knowledge of materials and systems related to the mechanical or HVAC industry.
• Strong analytical, problem-solving, decision-making, organizational, and follow-up skills.
• Excellent communication and customer service skills.
• Professional, positive, cooperative, and teachable attitude.
• Ability to work independently and as part of a team.
• Ability to coordinate multiple activities and meet deadlines.
• Valid driver’s license required; ability to meet company driver qualification standards preferred.
• Ability to pass a background check and drug screening.

Responsibilities

• Develop and manage purchasing processes that promote value and operational efficiency.
• Coordinate equipment and material purchasing to support project schedules and minimize work in progress.
• Prioritize and process call-in material orders.
• Issue purchase orders with accurate vendor, part, pricing, and job or truck-stock information.
• Follow up with vendors, technicians, customers, and dispatchers regarding material availability and delivery schedules.
• Negotiate with vendors to secure the best overall value.
• Utilize vendors participating in the Comfort Systems USA National Purchasing Program.
• Process material returns, warranty claims, and RMA requests.
• Develop and maintain a preferred vendor list.
• Safely operate forklifts and vehicles to transport materials as needed.
• Manage main stock inventory, including quarterly checks, inventory counts, and auditor coordination.
• Manage small-tool procurement and tracking by technician and vehicle.
• Stock and prepare vehicles for new hires.
• Assist with purchase order entry and pricing.
• Provide backup support for quote processing, work order processing, invoicing, quoting, and accounts payable invoice processing.

Skills

Analytical skills

Communication skills

Organizational skills

Teamwork

Problem-solving

Attention to detail

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Riddleberger Brothers, Inc. is seeking a Procurement Coordinator to join its Mount Crawford, VA service team.

The role focuses on managing purchasing processes, vendor relationships, inventory, and material logistics to keep service operations running smoothly. You will develop purchasing procedures, coordinate material orders, issue purchase orders with accurate details, and support various teams with timely sourcing and cost-effective solutions.