Procurement Coordinator

Riddleberger Brothers, Inc; Mount Crawford (VA); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Growth opportunities

Apprenticeship pathway

Scholarship program

Referral incentives

Company vehicle

Annual bonus

Safety culture

Job summary

Riddleberger Brothers, Inc. in Mount Crawford, VA, is seeking a Procurement Coordinator to join our service team. The role will manage purchasing processes, vendor relationships, inventory, and material logistics to support efficient service operations.

Experience in commercial HVAC, MS Office proficiency, and strong analytical and communication skills are required. The position offers growth opportunities, apprenticeship pathways toward licensure, a comprehensive benefits package, and a company

Qualifications

• Minimum of three years of experience in the commercial HVAC industry.
• Experience in materials purchasing preferred.
• Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Working knowledge of materials and systems related to the mechanical or HVAC industry.
• Excellent communication and customer service skills.
• Ability to pass background check and drug screening.
• Valid driver’s license preferred.

Responsibilities

• Develop and manage purchasing processes that promote value and operational efficiency.
• Coordinate equipment and material purchasing to support project schedules and minimize work in progress.
• Prioritize and process call-in material orders.
• Issue purchase orders with accurate vendor, part, pricing, and job or truck-stock information.
• Follow up with vendors, technicians, customers, and dispatchers regarding material availability and delivery schedules.
• Negotiate with vendors to secure the best overall value.
• Utilize vendors participating in the Comfort Systems USA National Purchasing Program.
• Process material returns, warranty claims, and RMA requests.
• Develop and maintain a preferred vendor list.
• Safely operate forklifts and vehicles to transport materials as needed.
• Manage main stock inventory, including quarterly checks, inventory counts, and auditor coordination.
• Manage small-tool procurement and tracking by technician and vehicle.
• Stock and prepare vehicles for new hires.
• Assist with purchase order entry and pricing.
• Provide backup support for quote processing, work order processing, invoicing, quoting, and accounts payable invoice processing.

Skills

HVAC experience

MS Office

Analytical skills

Customer service

Driver's license

Tools

Microsoft Office

Job description

Procurement Coordinator Riddleberger Brothers, Inc. (RBI), a leading mechanical contractor in the Shenandoah Valley, is seeking a Procurement Coordinator to join our service team in Mount Crawford, VA. This full-time position will manage purchasing processes, vendor relationships, inventory, and material logistics to support efficient service operations.

Responsibilities

• Develop and manage purchasing processes that promote value and operational efficiency.
• Coordinate equipment and material purchasing to support project schedules and minimize work in progress.
• Prioritize and process call-in material orders.
• Issue purchase orders with accurate vendor, part, pricing, and job or truck-stock information.
• Follow up with vendors, technicians, customers, and dispatchers regarding material availability and delivery schedules.
• Negotiate with vendors to secure the best overall value.
• Utilize vendors participating in the Comfort Systems USA National Purchasing Program.
• Process material returns, warranty claims, and RMA requests.
• Develop and maintain a preferred vendor list.
• Safely operate forklifts and vehicles to transport materials as needed.
• Manage main stock inventory, including quarterly checks, inventory counts, and auditor coordination.
• Manage small-tool procurement and tracking by technician and vehicle.
• Stock and prepare vehicles for new hires.
• Assist with purchase order entry and pricing.
• Provide backup support for quote processing, work order processing, invoicing, quoting, and accounts payable invoice processing.

Qualifications

• Minimum of three years of experience in the commercial HVAC industry.
• Experience in materials purchasing preferred.
• Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Working knowledge of materials and systems related to the mechanical or HVAC industry.
• Strong analytical, problem-solving, decision-making, organizational, and follow‑up skills.
• Excellent communication and customer service skills.
• Professional, positive, cooperative, and teachable attitude.
• Ability to work independently and as part of a team.
• Ability to coordinate multiple activities and meet deadlines.
• Valid driver’s license required; ability to meet company driver qualification standards preferred.
• Ability to pass a background check and drug screening.

Physical Requirements

• Ability to climb stairs and ladders as needed.
• Ability to stand, squat, bend, and stoop.
• Ability to lift up to 50 pounds and frequently carry up to 40 pounds unassisted in a warehouse environment.
• Ability to accurately read a ruler or tape measure.
• Ability to work 8-to-10-hour days, maintain a flexible schedule, and work overtime when necessary.
• Some exposure to outdoor weather or elements may be required.

Why Join Us?

We believe in investing in our employees and providing opportunities for long-term success. When you join our team, you’ll enjoy:

• Competitive pay: $23.50 - $29.00 an hour or $48,880 - $60,320 a year
• Comprehensive benefits package
• Growth and development opportunities
• Apprenticeship opportunities with a pathway to licensure
• Scholarship program for employees' children
• Employee referral incentives
• Discounts at major automotive, computer, and cell phone companies
• Company vehicle, mobile phone/tablet, and uniforms when applicable
• Annual bonus opportunities
• Supportive team environment and strong safety culture

Benefits Package

• Medical, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Health Care and Dependent Care FSAs
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• 401(k) Plan with Roth IRA option
• Pet Insurance
• Generous vacation, holiday, and sick time
• And much more!

Equal Opportunity Employer

Riddleberger Brothers, Inc., a Comfort Systems USA company, is an equal opportunity employer. We prohibit discrimination and harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.

About Riddleberger Brothers, Inc.

Founded in 1940 by two members of the Riddleberger family, Riddleberger Brothers Inc started as a small plumbing company located in Harrisonburg, Virginia. Through the years the company has seen many changes in business and industry. Technology has continually advanced in mechanical contracting, and with these advances Riddleberger Brothers has adapted and evolved to stay current. One thing that has remained constant at Riddleberger Brothers has been a commitment to providing quality work and excellent craftsmanship. Our company leaders throughout our history have always instilled this dedication to quality, and our employees make that happen. Our eighty plus years in business is in large part due to the many dedicated employees who have worked here over the years. Many of the "old timers" laid the foundation for quality work and excellent craftsmanship and passed it along to others. This foundation is what makes Riddleberger Brothers the premier full-service plumbing, mechanical, service, controls, and design-build company it is today.