HVAC Install Coordinator

Action AC; San Marcos, Northern (CA, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Top-Tier Compensation

100% Covered Healthcare

Generous PTO & 2 Floating Holidays

Professional training & career growth

Company vehicle and tools

Job summary

Action AC in San Marcos, California is seeking an HVAC Install Coordinator to act as the operational hub of the installation department. You will own workflow from sale to sign-off, coordinate with Sales Reps and Service Technicians, and ensure contract terms are met.

The role rewards precision, leadership, and proactive problem solving, with responsibilities including scheduling, inventory management, and delivering a seamless experience for field crews and clients.

Qualifications

• Familiarity with HVAC terminology, equipment operations, and installation workflows.
• High attention to detail to spot scope inaccuracies before delays.
• Strong communication and collaborative skills to coordinate with sales, techs, and customers.

Responsibilities

• Own the Workflow: Scrutinize job files and ServiceTitan orders to ensure flawless execution from initial sale to final sign-off.
• Bridge the Gap: Partner directly with Sales Reps and Service Technicians to align expectations, eliminate ambiguities, and ensure contract terms are fully met.
• Problem-Solve Proactively: Identify and resolve job-scope discrepancies—such as equipment sizing or space constraints—before teams hit the street.
• Command Logistics: Build detailed materials inventories, requisition supplies, and keep inventory streamlined and job-ready.
• Drive Execution: Manage job scoping, master scheduling, and real-time coordination to deliver a seamless experience for both field crews and clients.
• Champion Customer Experience: Swiftly resolve internal and external concerns with clarity, speed, and professionalism.

Skills

HVAC terminology

Attention to detail

Leadership

Education

High School Diploma or equivalent

Tools

ServiceTitan

Microsoft Word

Microsoft Excel

Job description

Action AC, 130 Bosstick Blvd., San Marcos, California, United States of America

Job Description

Posted Thursday, August 27, 2026 at 4:00 AM

Transform Homes. Drive Operations. Lead with Impact.

At Action AC, we don’t just install HVAC systems—we deliver peace of mind, elite comfort, and unmatched reliability to every customer we serve. We are looking for a proactive, sharp, and detail-oriented HVAC Install Coordinator to serve as the operational hub of our installation department. If you thrive in a dynamic environment where your precision, communication, and leadership directly impact success, your next career move starts here.

What You’ll Do

• Own the Workflow: Scrutinize job files and ServiceTitan orders to ensure flawless execution from initial sale to final sign-off.
• Bridge the Gap: Partner directly with Sales Reps and Service Technicians to align expectations, eliminate ambiguities, and ensure contract terms are fully met.
• Problem-Solve Proactively: Identify and resolve job-scope discrepancies—such as equipment sizing or space constraints—before teams hit the street.
• Command Logistics: Build detailed materials inventories, requisition supplies, and keep inventory streamlined and job-ready.
• Drive Execution: Manage job scoping, master scheduling, and real-time coordination to deliver a seamless experience for both field crews and clients.
• Champion Customer Experience: Swiftly resolve internal and external concerns with clarity, speed, and professionalism.

What You Bring to the Team

• Industry Knowledge: Hands-on familiarity or strong foundational knowledge of HVAC terminology, equipment operations, and installation workflows.
• Tech-Savvy Operations: Working knowledge of Microsoft Word & Excel; prior experience with ServiceTitan is a major plus.
• Critical Thinking: High attention to detail with the ability to spot inaccuracies in job scopes before they turn into delays.
• Education: High School Diploma or equivalent required.

What We Offer

• Top-Tier Compensation: Highly competitive pay scaled to your experience and performance.
• 100% Covered Healthcare: Free medical, dental, and vision benefits to keep you and your family protected.
• Work-Life Balance: Generous paid time off (PTO), sick leave, plus 2 Floating Holidays.
• Growth & Advancement: Ongoing professional training and clear pathways to level up your career.
• Full Support: Company vehicle and tools provided (where applicable), backed by a collaborative, high-energy culture.

Why Join Action AC?

We respect craftsmanship, value fresh ideas, and reward high performers. At Action AC, you’re not just managing schedules—you are driving the quality and standard of our entire operation.

Action AC, 130 Bosstick Blvd., San Marcos, California, United States of America