HVAC Inside Sales- Parts Specialist

envelopgroup; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Envelop Group is seeking a Parts Specialist (Counter Sales) in downtown Indianapolis to assist contractors with equipment and HVAC controls selection, order entry, and customer service at the sales counter.

You will manage pricing, inventory, and order fulfillment while building strong customer relationships and promoting current promotions.

Qualifications

• High School Diploma or equivalent is required, associate's degree preferred.
• 2+ years of HVAC, electrical, or wholesale distribution experience.
• Fundamental understanding of commercial HVAC and building technology systems, preferred.
• Experience managing various data types, navigating software systems, and interfacing with stakeholders.
• Ability to work in a fast-paced environment with minimal supervision.
• Excellent critical thinking, problem-solving, and time management skills.
• Strong customer service skills for in-person and telephone interactions.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Internet and related systems.
• On-call availability for after-hours emergencies.
• Must possess and maintain a valid driver's license.

Responsibilities

• Support and execute all aspects of the parts program, including pricing, ordering, shipping, receiving, inventory tracking, merchandising, and warranty administration.
• Greet and engage customers to build relationships and provide a customer-focused environment.
• Listen to customer needs and recommend equipment, parts, or related products to support projects.
• Process orders, confirm availability, provide delivery timelines, and oversee fulfillment.
• Respond to inquiries and basic technical questions, assisting with troubleshooting.
• Identify upsell or cross-sell opportunities and promote current promotions.
• Maintain inventory accuracy by receiving, stocking, and tracking parts; assist with loading/unloading.
• Maintain organized displays, storage, and inventory accessibility.
• Document inventory, warranties, customer interactions, and sales transactions.
• Follow safety protocols and proper product handling procedures.
• Participate in ongoing training to stay current with product lines and services.
• Perform other related duties as assigned.

Skills

HVAC knowledge

Customer service

MS Office

Excel

Communication

Time management

On-call availability

Driver's license

Education

High School Diploma

Associate's degree

Tools

CRM software

Inventory software

Job description

Envelop Group is a family of companies focused on the design, installation, service, and ongoing optimization of custom facility technologies that impact every square foot of a building's operations. We work with contractors, building owners, and consulting engineers to provide all the technologies needed for the most advanced, efficient, and secure operation of any facility.

The Parts Specialist (Counter Sales) is responsible for assisting contractors and trade professionals with mechanical and HVAC controls product selection, order entry, and customer service at the sales counter. This position plays a critical role in ensuring accurate order fulfillment, strong customer relationships, and efficient operations in support of delivering an exceptional customer experience.

This role is located at our storefront in downtown Indianapolis, IN.

What you'll do:

• Support and execute all aspects of the parts program, including pricing, ordering, shipping, receiving, inventory tracking, merchandising, and warranty administration.
• Greet and engage customers such as contractors and technicians to build strong relationships and create a customer-focused service environment.
• Listen to customer needs and recommend appropriate equipment, parts, accessories, or related products to support project requirements and increase sales opportunities.
• Process customer orders accurately, confirm product availability, provide delivery or pickup timelines, and oversee order fulfillment through completion to ensure customer satisfaction.
• Respond to customer inquiries and basic technical questions, assisting with troubleshooting common HVAC or equipment-related issues.
• Identify opportunities to upsell or cross-sell complementary products and promote current product offerings or promotions.
• Maintain inventory accuracy by receiving, inspecting, stocking, and tracking parts, supplies, and equipment; assist with loading and unloading shipments as needed.
• Maintain an organized environment, including product displays, storage, and accessibility of inventory.
• Maintain detailed and accurate documentation related to inventory, warranties, customer interactions, and sales transactions.
• Follow safety protocols and proper product handling procedures to ensure compliance with company and industry standards.
• Participate in ongoing training to maintain knowledge of product lines, systems, and service offerings.
• Perform other related duties as assigned.

Required skills, knowledge, and abilities:

• High School Diploma or equivalent is required, associate's degree preferred.
• 2+ years of HVAC, electrical, or wholesale distribution experience.
• Fundamental understanding of commercial HVAC and building technology systems, preferred.
• Experience managing various data types, navigating software systems, and interfacing with key stakeholders.
• Ability to work in a fast-paced, dynamic environment with minimal supervision.
• Excellent critical thinking, problem-solving, and time management skills.
• Proven customer service skills with the ability to interact over the telephone and in person in an extremely professional, positive, knowledgeable, and helpful manner to maintain high customer service standards.
• Must have strong experience in Microsoft Word, Excel, PowerPoint, Outlook, Internet and the ability to be trained in various other systems.
• Ability to be on call as needed for after-hours emergency customer requests.
• Must possess and maintain a valid driver's license and an acceptable driving record in accordance with company policy.

Physical Demands:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry parcels, packages and other items, to walk short distances, stand for extended periods of time, and drive a vehicle to deliver and pick up materials.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to maintain a professional appearance.
• May be required to satisfy requirements imposed by specific projects, customers, or company.
• Must be able to use hand tools, laptop, email, smartphone, and tablet.
• Must be able to carry and move equipment and tools weighing 25 pounds unassisted, and up to 50 pounds occasionally.

Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship currently or in the future.

Pre-hire requirements include a drug test, a driving report, evidence of insurability and a background check.