HVAC Fleet Operations Coordinator

Daikin Applied; Elmhurst (IL); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Short-term disability and life保险

Paid time off and paid holidays

401(k) with profit sharing

Job summary

Thermosystems, part of the Daikin group, seeks a Fleet Coordinator in Elmhurst, IL. Manage the company fleet program, maintain vehicle records, and ensure license, registration, and emissions compliance.

You will coordinate vehicle acquisitions, deployments, and readiness, oversee spare vehicles, and ensure equipment for new hires. This role supports a growing team with a strong benefits package.

Qualifications

• 3+ years of experience in fleet coordination, transportation, facilities, operations, or related administrative role.
• Strong knowledge of vehicle registration, licensing, maintenance scheduling, insurance claims, and fleet record keeping.
• Excellent organization with ability to manage multiple priorities and respond to urgent issues.

Responsibilities

• Administer fleet program including vehicle records, fleet databases, IPASS accounts, and emissions testing compliance.
• Coordinate vehicle acquisition, deployment and readiness; manage spare vehicles and equipment for new hires.
• Monitor fleet requirements and notify drivers about registrations, inspections, and related obligations.
• Serve as main contact for fleet needs; provide technical support, coordinate repairs, manage tickets and expenses.
• Coordinate fleet incident response and claims, including accidents, damage, insurance, and documentation.

Skills

Fleet coordination

Administrative

Prioritization

Education

Associate or Bachelor’s degree in business/ logistics/ transportation

Job description

Thermosystems, part of the Daikin group, seeks a Fleet Coordinator in Elmhurst, IL. Manage the company fleet program, maintain vehicle records, and ensure license, registration, and emissions compliance.

You will coordinate vehicle acquisitions, deployments, and readiness, oversee spare vehicles, and ensure equipment for new hires. This role supports a growing team with a strong benefits package.