HVAC Facilities Maintenance Coordinator

EMCOR Facilities Services, Inc.; New Haven (CT); On-site; USD 55,000 - 85,000; Full time

Job summary

EMCOR Group is seeking a practical, hands-on technician to provide maintenance support on-site for electrical, HVAC, and related trades. The role involves dispatching tasks, maintaining logs, and assisting with various trades in a facilities environment.

You will work under supervision, ensuring safety, code compliance, and timely completion of preventive maintenance while collaborating with team members and client representatives.

Qualifications

• Certificate or college/tech-school training in relevant trades.
• HVAC-related training and/or experience.
• Proficiency with CMMS and MS Office applications.
• Valid driver’s license and ability to operate in field conditions.

Responsibilities

• Schedule and dispatch tasks daily, weekly, and monthly.
• Maintain and log work orders and invoices.
• Perform light carpentry and painting tasks as needed.
• Stay updated on safety and code changes.
• Communicate work status to owner/supervisor.
• Use voltage tester and multimeter to verify electrical presence.
• Read, write, and understand English.
• Start up and secure equipment per supervisor instructions.
• Assist tradespersons as required.
• Complete preventative maintenance tasks as assigned.

Skills

Problem solving

Technical skills

Customer service

Teamwork

Safety awareness

Adaptability

Attendance

Dependability

Initiative

Education

Technical certificate or degree

HVAC-related certification

Tools

CMMS software

MS Office (Excel, PPT)

Lotus Notes

Job description

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Provides technical maintenance support to the site-based electrician, HVAC Technician, MT-1, MT-2, Master Crafts Lead Person and client; Assists with various technical and non-technical tasks within a facilities environment.

Essential Duties & Responsibilities

• Creates schedule and dispatches to applicable team members on a daily, weekly, and monthly basis
• Maintains work order logs for monthly reports, making services to include issuing and maintaining works orders and invoices.
• Ability to perform light carpentry and painting tasks
• Stays abreast of changes (safety and code) in the field through seminars and other educational means.
• Communicate with the owner, owner’s representative, or supervisor on the work performed and present status of the mechanical system.
• Knowledge and implementation of proper Personal Protective Equipment is required
• Ability to use voltage tester and/or multi-meter to verify electrical current is present
• Must be able to read/understand English
• Start up and secure all equipment in designated buildings as requested by his/her supervisor
• Assists with the structural trades
• Must be a team player committed to working in a quality environment.
• Comply with all company policies and procedures; adhere to company standards and safety program.
• Answer trouble calls as required under direct supervision
• Complete assigned preventative maintenance work
• Assists any tradesperson as required
• Performs reporting/note taking as required
• Order parts
• Completes work in accordance with EMCOR Business Systems Standard OperatingProcedures and Work Instructions.

Qualifications

• To perform the job successfully, an individual should demonstrate the following competencies:
• Design - Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Listens to others without interrupting; keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Listens and gets clarification; Responds well to questions.
• Written Communication - Edits work for spelling and grammar; able to read and interpret written information.
• Teamwork - Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
• Cost Consciousness - Conserves organizational resources.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Motivation - Measures self against standard of excellence.
• Planning/Organizing - Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.
• Quantity - Completes work in timely manner; Works quickly.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
• Initiative - Asks for and offers help when needed.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and/or Experience
• One-year certificate from college or technical school or one to three months’ related experience and/or training; or equivalent combination of education and experience.
• Language Skills
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Mathematical Skills
• Ability to calculate figures and amounts such as discounts, interest, commission, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
• To perform this job successfully an individual should have knowledge of General Computer usage, CMMS Data Software; MS Office Software with a strong emphasis on Excel and Power Point, Lotus Notes.
• Certificates, Licenses, RegistrationsTechnical degree in JVAC or a minimum of two years hand on experience in the HVAC trade industry.
• Valid Driver’s License
• Knowledge of HVAC codes and regulations is preferred.
• Ability to successfully complete the required company training.
• Must be able to work varying shifts, weekend and holidays as needed.
• Must be able to respond to emergencies when needed.
• Must be able to use a variety of hand and power tools and be able to off of ladders, staging, and power platforms.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Must be able to lift 75 lbs.

Required to climb ladders.

Work Environment

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affir

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

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