HVAC Construction Admin & Project Coordinator

ADP, Inc.; City of Rochester (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401k with company match

Paid vacation and sick time, holidays

Job summary

Isaac Heating & Air Conditioning in Rochester, NY seeks a reliable General Construction Administrator to support estimating, project management, field personnel, and clients through a variety of administrative tasks.

This role coordinates with office and field teams, maintains project files, enters labor and materials in Service Titan, assists with AIA submittals and invoicing, and helps drive KPIs across Isaac locations. Starting salary is $65,000–$70,000 annually.

Qualifications

• High School diploma or equivalent
• Associate degree in a related field; and/or 3 years of equivalent relatable experience
• Experience working in HVAC and/or Construction industries preferred
• Proficiency with Microsoft Office required
• Understanding of HVAC and Plumbing industry preferred
• Experience/familiarity with Service Titan strongly preferred

Responsibilities

• Coordinate with office and field staff to ensure compliance with company policies and procedures
• Work with Project Managers to assist with specific reporting and paperwork
• Create and maintain project files within Service Titan
• Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
• Facilitate the commercial warranty process in Service Titan after direction from management
• Work with management on completing the required documents for AIA submittals, such as lien waivers, supplier affidavits, and any other required documents
• Generate invoices for AIA billings in Service Titan after the payment documents are approved
• Work with Project Managers to facilitate the preparation of submittals and closeout documentation
• Catalog all model and serial numbers for all equipment upon completion of projects
• Assist with accurate data entry to achieve accurate KPIs
• Log in to the purchasing queue daily and issue POs to field staff
• Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
• Responsible for performing other responsibilities/duties as assigned by management

Skills

Microsoft Office

HVAC knowledge

Education

High School diploma or equivalent

Associate degree in a related field

Tools

Service Titan

Job description

Isaac Heating & Air Conditioning in Rochester, NY seeks a reliable General Construction Administrator to support estimating, project management, field personnel, and clients through a variety of administrative tasks.

This role coordinates with office and field teams, maintains project files, enters labor and materials in Service Titan, assists with AIA submittals and invoicing, and helps drive KPIs across Isaac locations. Starting salary is $65,000–$70,000 annually.