Construction Administration & Projects Coordinator

Isaac-Heating-; City of Rochester (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with company match

Paid vacation

Job summary

Isaac Heating & Air Conditioning in Rochester, NY is seeking a General Construction Administrator to support construction estimating, project management, field personnel, and clients with administrative tasks across Isaac locations.

The role collaborates with project managers, maintains project files, processes invoices in Service Titan, and helps prepare submittals and closeout documents. Starting salary is $65,000–$70,000 with comprehensive benefits.

Qualifications

• High School diploma or equivalent required.
• Associate degree in related field and/or 3 years of relatable experience preferred.
• Experience in HVAC/Construction industries preferred.
• Proficiency with Microsoft Office required.
• Understanding of HVAC and Plumbing industry preferred.
• Experience/familiarity with Service Titan strongly preferred.

Responsibilities

• Coordinate with office and field staff to ensure compliance with company policies and procedures.
• Work with Project Managers to assist with reporting and paperwork.
• Create and maintain project files within Service Titan.
• Enter labor, equipment, materials, and other job costs in Service Titan.
• Facilitate the commercial warranty process in Service Titan as directed.
• Prepare documents for AIA submittals such as lien waivers and affidavits.
• Generate invoices for AIA billings in Service Titan after payment documents are approved.
• Assist with preparation of submittals and closeout documentation.
• Catalog model and serial numbers for equipment after project completion.
• Assist with data entry to achieve accurate KPIs.
• Log into purchasing queue daily and issue POs to field staff.
• Assist commercial install dept by generating leads and processing small projects.

Skills

Microsoft Office proficiency

HVAC/Construction knowledge

Education

High School diploma or equivalent

Associate degree in related field

Tools

Service Titan

Job description

Isaac Heating & Air Conditioning in Rochester, NY is seeking a General Construction Administrator to support construction estimating, project management, field personnel, and clients with administrative tasks across Isaac locations.

The role collaborates with project managers, maintains project files, processes invoices in Service Titan, and helps prepare submittals and closeout documents. Starting salary is $65,000–$70,000 with comprehensive benefits.